Accounts Payable Clerk

Job Description

Job Description

We are looking for an Accounts Payable Clerk to support financial operations for an organization serving Watertown, New York through affordable housing and related community programs. This Long-term Contract position will oversee invoice payments and payroll administration across multiple entities, ensuring records remain accurate, timely, and well organized. The role is ideal for someone who can balance detailed transactional work with strong communication and dependable follow-through.

Responsibilities:
• Process vendor invoices from receipt through payment, verifying coding, approvals, and supporting documentation for accuracy.
• Administer regular accounts payable activities, including check runs, payment scheduling, and account reconciliation across several managed entities.
• Handle payroll tasks such as setting up employee records, entering wage and time information, and applying required and voluntary deductions.
• Maintain complete and orderly financial files for both payroll and payables to support reporting, audit readiness, and internal review.
• Coordinate closely with the Fiscal Manager by providing updates on daily activities, payment status, and assigned work progress.
• Monitor vendor obligations and contract terms to help ensure invoices are paid according to agreed timelines and conditions.
• Contribute to hiring and onboarding administration by entering payroll-related information and supporting new employee setup.
• Complete special assignments and finance-related projects while following established schedules, procedures, and organizational policies.• Experience performing accounts payable duties, including invoice processing, coding, payment preparation, and reconciliation.
• Working knowledge of payroll administration with the ability to enter employee, earnings, and deduction information accurately.
• Proficiency with financial and office software, including Microsoft Excel, Oracle, and QuickBooks.
• Strong data entry skills with a high level of accuracy, organization, and attention to detail.
• Ability to manage multiple priorities, meet deadlines, and maintain reliable documentation across several sets of books.
• Effective communication skills and the ability to work collaboratively with management, vendors, and internal staff.
• Demonstrated professionalism, sound judgment, and commitment to confidentiality and ethical financial practices.