Executive Admin LibertyWorks

Executive Assistant

Working Pattern: Onsite

Working location: Indianapolis, IN

The Executive Assistant performs normal office functions such as setting up and maintaining files, arranging meetings and conferences, and receiving, referring, or answering mail. Reviews drafts and finished documents for appropriate grammatical usage; answers questions relating to office operations and established policies and procedures. Gathers, compiles and reports on information relevant to supervisor's assignment. Responsible for coordinating travel and submitting expenses.

Why Rolls-Royce?

Rolls-Royce is one of the most enduring and iconic brands in the world and has been at the forefront of innovation for over a century. We design, build and service systems that provide critical power to customers where safety and reliability are paramount.

We are proud to be a force for progress, powering, protecting and connecting people everywhere.

We want to ensure that the excellence and ingenuity that has shaped our history continues into our future and we need people like you to come and join us on this journey.

Rolls-Royce has been recognized as the top employer in the Engineering & Manufacturing category on the prestigious Forbes Top Employers for Engineers list for 2025. This ranking highlights our commitment to innovation, employee development, and fostering a collaborative environment where engineers can thrive.

At Rolls-Royce, we are committed to creating a workplace where all employees feel respected, supported, and empowered to do their best work. We foster a welcoming and innovative work environment that invests in you, giving you access to an incredible breadth and depth of opportunities where you can grow your career and make a difference.

Rolls-Royce is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to any protected characteristics.

What you will be doing:

With this attractive opportunity you will support multiple A level leaders within the RR Defense business. Providing daily support for office needs, team coordination, meetings and travel. Performs normal office functions such as setting up and maintaining files, interviewing callers and making proper referrals, arranging meetings and conferences, and receiving, referring, or answering mail.

• Provide senior level clerical and administrative support for up to 5 senior leaders from the Rolls-Royce Indianapolis Campus
• Use of computers for spreadsheet, word processing, database management, and presentation software.
• Compose routine letters, types correspondence, generates reports and other documents.
• May assist with compiling and developing the annual department budget.
• Create presentations, distribute meeting notes, make copies of correspondence and other printed material.
• Schedule appointments, make travel arrangements, process and track expense reports
• Take dictation and transcribes notes.
• Interact professionally with employees, visitors, customers and vendors.
• Assist with technical related problems with audio-visual equipment in Conference Rooms.
• Promote a compliance culture in area of responsibility and live the letter and the spirit of the Rolls Royce Code of Conduct.
• Perform special projects as required.
• Maintains a Secret Level Security Clearance
• Principal LW Liaison with UAW Trades
• LW Lead for all HVAC, Plumbing, Power maintenance and resolution calls
• LW Lead for management of 49,800 sq ft Office COVID Cleaning
• External face for Onsite customer meetings
• First point of detailed contact with visitor (email and phone), creates & provides unique LW visitor pack ahead of tiem, greets at door, escorts, mans meeting desk, provides detailed security coordination
• Leads Internal Tour Request and coordination
• Manages Internal Foreign Visit Request opening and closing
• Performs auditable Internal G&H form
• This year eleven events so far: USAF (General Officer, Chief Scientist, Head of Propulsion), Japanese MoD, Israeli MoD (largest Israeli delegation to ever visit RR Indianapolis), Argentina Air Force, BWXT (largest nuclear company in world), Ad Astra (seven time astronaut)
• Responsible for management and administration of $65,000 Office Supply Budget for 142 employees.
• Project Manager for Recapitalization of LW Board Room ($175,000 project)
• Manages LW FedRamp business critical communication tool required for US DoD customer - this includes support for five licenses and 50 users.
• Responsible for all LW Mail functionality (there is no mail room in Excellence Building) receives and distributes incoming, receives and handles outgoing, sends 30 40 business critical FedEx packages per year
• LW Lead for hosting internal temporary project teams of up to ten employees security, badging, training, seating, and IT
• LW Lead for high priority IT issue resolution.
• Responsible to maintain accurate LW Org chart of 142 employees
• Responsible to maintain accurate LW seating chart for 142 employees
• Creative lead for monthly 5-page LW newsletter covering calendar, safety, security, & personal interest.
• Lead organizer for 2 on-site all-hands meeting for 142 employees
• Coordinates and organizes weekly LW RT Staff Meeting

Who we're looking for:

At Rolls-Royce we put safety first, do the right thing, keep it simple and make a difference. These principles form the behaviors that guide us and are an essential component of our assessment process. They are the fundamental qualities that we seek for all roles.

Basic Requirements:

• High school graduate or GED equivalent and 5 years Administrative Assistance experience
• In order to qualify for this role you must obtain and maintain a security clearance, which required U.S. Citizenship.

Preferred:

• Intermediate knowledge and skills in letter and report formatting
• Intermediate oral and written communication skills
• Intermediate organizational and follow-up skills.
• Intermediate interpersonal skills with the ability to work effectively with others.
• Ability to maintain confidentiality.
• Ability to prioritize work assignments.
• Analytical ability to solve complex problems and apply appropriate solutions. Proficient with PC and MS Office Suite
• Familiarity with organization structure

What we offer:

We offer excellent development opportunities, a competitive salary, and exceptional benefits. These include bonus, employee support assistance and employee discounts.

Your needs are as unique as you are. Hybrid working is a way in which our people can balance their time between the office, home, or another remote location. It's a locally managed and flexed informal discretionary arrangement. As a minimum we're all expected to attend the workplace for collaboration and other specific reasons, on average three days per week.

Relocation is not available for this role

Job Expires: 6/4/26

Job Category

Secretarial / Clerical

Pay Range

$33.84 - $50.76-Hourly

Location:

Indianapolis, IN

Benefits

Rolls-Royce provides a comprehensive and competitive Total Rewards package that includes base pay and a discretionary bonus plan. Eligible employees may have the opportunity to enroll in other benefits, including health, dental, vision, disability, life and accidental death & dismemberment insurance; a flexible spending account; a health savings account; a 401(k) retirement savings plan with a company match; Employee Assistance Program; Paid Time Off; certain paid holidays; paid parental and family care leave; tuition reimbursement; and a long-term incentive plan. The options available to an employee may vary depending on eligibility factors such as date of hire, employment type, and the applicability of collective bargaining agreements.