Legal Administrative Assistant

Job Description

Job Description

Legal Administrative Assistant Job Type:

Full-Time Work Arrangement:

Hybrid Location:

Woodbury, Minnesota

Job Description:

We are seeking a detail-oriented and organized

Legal Administrative Assistant

to provide administrative and clerical support to attorneys in a civil litigation practice. The ideal candidate will assist with legal document preparation, case file management, scheduling, electronic court filings, and client communications while ensuring confidentiality and accuracy. This role offers a hybrid work arrangement with some flexibility to work from home.

Key Responsibilities:

Prepare, format, proofread, and edit legal documents with a high level of accuracy. Organize and maintain case files, legal records, and electronic databases. Manage attorney calendars, schedule meetings, and coordinate court appearances. Answer incoming phone calls, route inquiries, and communicate professionally with clients and third parties. Handle incoming and outgoing mail and manage legal correspondence. Complete electronic filings with state and federal courts. Track deadlines, maintain accurate records, and assist attorneys with case-related administrative tasks. Coordinate with attorneys and team members to ensure timely completion of assignments. Maintain strict confidentiality when handling sensitive legal documents and client information. Support daily office operations and contribute to an efficient, professional work environment.

Qualifications:

Familiarity with legal terminology, legal documents, and basic legal procedures. Experience preparing, formatting, and proofreading professional documents. Strong written and verbal communication skills. Ability to manage calendars, schedule appointments, perform data entry, and coordinate meetings. Excellent organizational skills and attention to detail. Ability to manage multiple priorities and meet deadlines in a fast-paced environment. Proficiency in Microsoft Office applications, including Word and Excel. Familiarity with legal case management software and electronic court filing systems is preferred. Ability to handle confidential information with discretion and professionalism. Previous experience in a law firm or legal office is preferred; candidates with relevant administrative experience may also be considered.

Education:

High school diploma or equivalent required. Postsecondary education, legal assistant training, or a paralegal-related qualification is an advantage.