Business Support Coordinator

Job Description

Job Description

Midwest Veterinary Supply is seeking a proactive, organized, and detail-oriented Business Support Coordinator to support key initiatives across multiple departments within the organization.

In this unique entry-level role, you'll partner closely with our Enterprise Center of Excellence (ECoE) while providing coordination and operational support to teams throughout the business. From organizing meetings and training sessions to helping manage projects, documentation, and process improvements, you'll play an important role in keeping teams connected and initiatives moving forward.

This position offers far more than traditional administrative support. Because you'll work across a variety of departments, you'll gain broad exposure to how a growing distribution company operates while building relationships with leaders and teams throughout the organization. It's an ideal opportunity for someone who is highly organized, eager to learn, and interested in developing a long-term career in business operations, project coordination, process improvement, or corporate support functions.

Essential Functions:

• Serve as a flexible business support resource, providing administrative, project, and coordination assistance across multiple departments based on evolving business needs.
• Support the Enterprise Center of Excellence (ECoE) by coordinating project requests, tracking action items, maintaining documentation, and helping teams stay aligned on priorities and timelines.
• Coordinate meetings, training sessions, and other cross-functional activities, including scheduling, logistics, materials preparation, and follow-up communication.
• Maintain and organize business records, expense submissions, intake forms, trackers, standard operating procedures (SOPs), and other documentation to support operational efficiency.
• Identify process gaps and opportunities for improvement, proactively recommending and implementing solutions that enhance team effectiveness and consistency.
• Build strong relationships across the organization and serve as a trusted point of contact for coordination, communication, and day-to-day support on a variety of projects and initiatives.

Qualifications:

• High school diploma or equivalent required; associate or bachelor’s degree preferred but not required.
• Strong organizational skills with exceptional attention to detail and the ability to manage multiple priorities in a fast-paced environment.
• Strong written and verbal communication skills, with the ability to interact professionally and effectively with employees at all levels of the organization.
• Proficiency in Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint, or the aptitude to learn new technology quickly.
• Demonstrated initiative, resourcefulness, and a proactive approach to problem-solving, with a willingness to ask questions, take ownership, and follow through on commitments.
• Ability to adapt to changing priorities and provide support across multiple teams and projects.
• Previous administrative, customer service, internship, campus leadership, or other professional experience is a plus but not required; this is an excellent opportunity for an early-career professional looking to build a strong business foundation.

Mental & Physical Demands:

Mental Effort

• Requires sustained concentration, attention to detail, and strong organizational skills to manage multiple priorities, concurrent projects, and shifting deadlines in a fast-paced environment.
• Regularly exercises independent judgment, critical thinking, and problem-solving to identify issues, evaluate processes, and recommend solutions. 
• Maintains focus and productivity despite frequent interruptions and competing demands. 
• Requires effective interpersonal, written, and verbal communication skills, including active listening and professional interaction with employees at all organizational levels

Physical Effort

• Ability to work at a desk and use a computer for extended periods throughout the workday
• Frequent use of hands for typing, writing, and operating standard office equipment (computer, phone, printer/copier)
• Vision requirements: close vision for reading documents and screens, and ability to adjust focus
• Frequent use of telephone and video conferencing tools for listening and speaking
• Occasional walking throughout the office/facility to attend meetings, coordinate with other departments, or deliver materials
• Regularly lift/move up to 10 pounds (e.g., files, supplies, training materials); occasionally lift/move up to 25 pounds
• Ability to sit for extended periods, with occasional standing/walking as needed

Salary/Benefits:  

We offer competitive pay and a comprehensive benefits package including Medical, Dental and Vision insurance, Life and Accidental Death & Dismemberment (AD&D) insurance, Short- and Long-Term Disability insurance, a 401k plan, paid holidays, and Paid Time Off (PTO).  Our work environment is business casual and we like to have fun with weekly relaxed dress days, monthly breakfasts and birthday celebrations, and regular events like holiday contests, cookouts, and employee appreciation celebrations.

About Us:

Midwest Veterinary Supply, Inc. (MVS) has provided quality service and merchandise to the veterinary profession since 1961. Our products are distributed from eight branches located in key geographic locations within our trade area. We take great pride in getting our orders out the same day as called in and having the product in the customer's hand the next day. MVS carries products and equipment from most major manufacturers. As we continue to grow, our goal will be, as it has always been, to provide the veterinary profession the very best in service along with quality merchandise at fair and competitive prices. 

Midwest Veterinary Supply believes in providing equal employment opportunities for all employees and will not violate any law prohibiting discrimination for or against any employee or applicant for employment on the basis of any characteristic protected under local, state, or federal statute, ordinance, or regulation. To view applicable employment notices, please click here to visit our Careers page. California residents, click here to view the California Consumer Privacy Act Disclosure.