Executive Assistant to the Department Director

Executive Assistant

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Position Description

Recruitment is open until filled or until a sufficient number of applications have been received. Recruitment may close at any time.

The City of Fresno is currently seeking a dedicated, responsive, and conscientious individual to join our team as an Executive Assistant. The individual person should possess the interest, drive, and ability to ensure that all administrative functions operate at optimum efficiency within a fast-paced environment.

The Executive Assistant provides high-level support to the director of a large and/or complex City department, which may include some secretarial support duties. An incumbent exercises considerable discretion and independent judgment while performing administrative/secretarial tasks of a confidential or sensitive nature. The Executive Assistant receives assignments in terms of broad objectives and maintains full responsibility for completion of assignments with minimal supervision. Performing the most critical and/or sensitive of administrative assignments, the Executive Assistant is expected to act as a liaison between the department director and department members, City and civic officials, employees, and the public. Responsibilities may include researching, compiling, and analyzing data for special projects and various reports, calendar planning, meeting preparation, coordinating City Council agenda items, making travel arrangements, organizing the office support functions.

The Executive Assistant is an unclassified position in which the incumbent serves at the will of the Appointing Authority.

The ideal candidate must exercise considerable discretion and independent judgment and must be able to thoroughly complete as well as coordinate office support functions. In this capacity, it is necessary that the incumbent be able to professionally represent the department at various meetings and engagements, be able to analyze situations carefully and recommend courses of action, be adaptable and responsive to urgent needs, and work in a fast-paced, high-volume department.

The one (1) vacancy currently exists in the Planning and Development department. This classification is also used in several other departments; the City of Fresno may choose to utilize this recruitment for future vacancies in various departments. Immediate and future vacancies will be filled from this eligible list for a period of three (3) months from the date the eligible list is created, with the option of extending that period at the City's discretion. If the examination process is suspended for this recruitment, the eligible list may be limited to three (3) months.

The Requirements

The ideal applicant will possess:

• Five (5) years of full-time paid experience equivalent to that gained as a Senior Secretary with the City of Fresno.
• OR
• Twelve (12) units of business or academic college course work relating to office management or secretarial sciences
• AND
• Seven (7) years of increasingly responsible secretarial experience to a manager or administrator.

If qualifying using education, transcripts or diploma must be attached to the applicant profile. Applications lacking documentation may be rejected.

This position requires the possession of a valid driver's license. Candidates considered for hire must provide proof of a valid driver's license and current copy of their driving record.

The selected eligible candidate certified will be required to successfully pass a Department interview and a Department of Justice fingerprint prior to employment with the City of Fresno.

Equal Opportunity Employer

The City of Fresno is an equal opportunity employer. Should you need a special accommodation due to a qualifying disability, please contact the Personnel Department at View phone number on click.appcast.io in advance of the examination.

How To Apply

For information on how to complete an online application, please visit the Help & Support tab. For NEOGOV Application Assistance, please call View phone number on click.appcast.io or email View email address on click.appcast.io. ONLY ONLINE APPLICATIONS AND MATERIALS ARE ACCEPTED and must be submitted by midnight on the closing deadline, or they will not be accepted for any reason.

Required licenses, certifications, and education must be verified with supporting documents. Foreign education must be evaluated by a credential evaluation service recognized by the U.S. Department of Education. Please ensure all relevant attachments are uploaded with your application.

For the work experience section, provide detailed descriptions of job duties for each position related to the specific role you are applying for. Resumes are not a substitute for completing this section and will only be reviewed as supplemental information, not for determining minimum qualifications.

For other City of Fresno employment opportunities, please view our Careers Homepage. If you have recruitment questions, please call our office at View phone number on click.appcast.io. Our office is located at 2600 Fresno Street, Room 1030, Fresno, CA 93721.