Payroll Specialist

Job Description

Job Description

Robert Half Permanent Placement is partnering with a modern construction company in the Buffalo, NY area on their search for a skilled Payroll Coordinator . In this role you will be the point person managing payroll and expense reimbursement for a successful company – they have 90+ employees and are growing fast! This is a hybrid position (after training) with a starting salary of $60,000 - $65,000 and an excellent benefits package.

Responsibilities include but not limited to:

• Manage full-cycle weekly payroll processing for construction employees, ensuring accurate and timely payroll in compliance with company policies and deadlines
• Review and audit employee timesheets, certified payroll records, and job costing data to ensure accuracy, proper coding, and prevailing wage compliance
• Administer prevailing wage payroll requirements, including certified payroll reporting and adherence to federal, state, union, client, and project-specific regulations
• Maintain payroll records related to deductions, reimbursements, per diem, bonuses, allowances, wage adjustments, and employee benefit contributions
• Investigate and resolve payroll discrepancies, timekeeping issues, and employee inquiries related to pay, benefits, and prevailing wage classifications
• Collaborate with Human Resources, Accounting, project managers, and field supervisors to ensure payroll accuracy and alignment with labor compliance requirements
• Support internal and external payroll audits by preparing documentation, reviewing compliance reports, and implementing corrections when necessary
• Prepare payroll-related reports including labor distribution, certified payroll, general ledger reconciliations, and ad hoc reporting to support operational and financial decision-making

• Detail-oriented payroll professional with a systematic, compliance-driven approach and strong knowledge of payroll regulations, wage and hour laws, internal controls, and audit readiness
• 3 + years of payroll and accounting experience with direct responsibility for payroll processing, reporting, reconciliations, and issue resolution
• Proficient with SaaS payroll and expense management systems. Miter payroll software experience is a big plus!
• Bachelor’s degree in accounting, Business Administration, or related field highly preferred; APA certification and prevailing wage payroll experience highly valued