Administrative Assistant - Advanced Excel

Office Administrator

Our client is seeking a detail-oriented Office Administrator with strong Microsoft Excel skills, including hands-on experience with VLOOKUPs, Pivot Tables, and spreadsheet reporting. This position supports daily office operations, production documentation, shipping paperwork, training records, and administrative functions within a manufacturing environment. Candidates should be highly organized, comfortable working with data, and confident using advanced Excel functions.

Administrative & Office Support:

• Coordinate plant tours, interviews, and visitor schedules
• Maintain visitor logs and sign-in records
• Prepare meeting materials and administrative documentation
• Order food and supplies for meetings, orientations, and plant events
• Provide administrative support to plant leadership and HR
• Assist with special projects and general office operations

Excel & Data Management:

• Create, update, and maintain spreadsheets and reports
• Utilize Pivot Tables and VLOOKUPs to organize and analyze data
• Track information and generate reports as needed
• Ensure accuracy and integrity of data across spreadsheets and records
• Support reporting needs for plant operations and administration

Production & Shipping Support:

• Print packing slips, shipping labels, and production documentation
• Assist with organizing production paperwork
• Ensure accuracy and timely completion of administrative records

Training, Safety & Compliance Support:

• Organize training materials and onboarding documentation
• Maintain compliance, safety, and training records
• Assist with document control and record retention activities

Qualifications:

Required:

• High School Diploma or GED
• Recent administrative, office support, or coordinator experience
• Advanced Microsoft Excel skills, including VLOOKUPs and Pivot Tables
• Strong data entry and reporting experience
• Excellent organizational and time management skills
• High attention to detail and accuracy
• Strong computer proficiency and Microsoft Office skills
• Professional communication skills

Preferred:

• Experience in a manufacturing, production, or warehouse environment
• Experience supporting Human Resources, Operations, or Plant Leadership

Physical Requirements:

• Ability to sit or stand for extended periods
• Frequent computer and keyboard use
• Ability to lift up to 25 pounds occasionally
• Ability to move between office and plant environments as needed