Recruiter Operations Specialist (Ashby)

We are seeking a detail-oriented and proactive Recruiter Operations Specialist to support and optimize our Talent Acquisition function. In this role, you will help ensure recruiting systems, processes, reporting, and data management practices are efficient, scalable, and compliant.

Read all the information about this opportunity carefully, then use the application button below to send your CV and application.

The ideal candidate has hands-on experience administering Ashby ATS, enjoys improving workflows, and is passionate about delivering an exceptional experience for recruiters, hiring managers, and candidates.

You will partner closely with Talent Acquisition, HR, Legal, Privacy, Payroll, and business stakeholders to drive operational excellence throughout the hiring lifecycle.

Responsibilities

• Serve as a subject matter expert for Ashby ATS and provide support to recruiters and hiring managers.
• Configure and maintain recruiting workflows, interview plans, scorecards, templates, automations, and reporting.
• Monitor recruiting data quality and ensure the accuracy of requisitions, candidate records, offers, and hiring activities.
• Support onboarding and training for recruiters and hiring managers on recruiting systems and best practices.
• Partner with HR, Payroll, Legal, and Privacy teams to support compliance with applicable employment, privacy, and record-retention requirements.
• Develop and maintain recruiting documentation, standard operating procedures, and training materials.
• Create dashboards and reports to monitor recruiting performance, pipeline health, service levels, and hiring metrics.
• Identify opportunities for automation, process optimization, and operational improvements.
• Support integrations between Ashby and other HR technology platforms.
• Manage user permissions and access controls within recruiting systems.
• Serve as the primary point of contact for recruiting operations inquiries and system-related issues.
• Support Talent Acquisition projects and continuous improvement initiatives.

Required Qualifications

• 3+ years of experience in Recruiting Operations, Talent Acquisition Operations, HR Operations, or a related field.
• Experience administering and supporting Ashby ATS.
• Strong understanding of recruiting workflows and candidate lifecycle management.
• Experience developing reports, dashboards, and recruiting analytics.
• Strong attention to detail and data management skills.
• Excellent organizational and project management capabilities.
• Ability to collaborate effectively with stakeholders across multiple teams and time zones.
• Strong written and verbal communication skills.

Preferred Qualifications

• Experience supporting global recruiting organizations.
• Knowledge of recruiting compliance, privacy requirements, and records management practices.
• Experience with ATS integrations, APIs, and recruiting technologies.
• Familiarity with HRIS and onboarding platforms.
• Experience creating process documentation and training materials.

What Success Looks Like

Within your first year, you will:

• Become a trusted resource and subject matter expert for Ashby ATS.
• Improve the consistency and efficiency of recruiting operations.
• Enhance recruiting data quality and reporting capabilities.
• Establish clear documentation and governance standards.
• Contribute to an outstanding experience for candidates, recruiters, and hiring managers.

Benefits

Eligible employees may have access to a comprehensive benefits package that can include medical, dental, vision, retirement savings programs, paid time off, company holidays, and other wellness benefits, subject to plan terms and eligibility requirements. xhyhwjd

Recruiter Operations Specialist (Ashby)

Location: United States (Remote)

Employment Type: Full-Time

Salary Range: $85,000 – $115,000 USD annually

Actual compensation will be determined based on factors including skills, experience, qualifications, and geographic location.

Equal Employment Opportunity

We are an Equal Opportunity Employer and make employment decisions without regard to race, color, religion, creed, sex, pregnancy, childbirth or related medical conditions, sexual orientation, gender identity or expression, national origin, ancestry, age, disability, genetic information, marital status, veteran status, or any other characteristic protected by applicable law.

Reasonable Accommodations

Applicants who require a reasonable accommodation during the application or interview process may request assistance in accordance with applicable law.