Expense Associate

Job Description

Job Description

Prime Source Expense Experts is seeking a highly organized and detail-oriented Expense Associate to support our customer acquisition and consulting process.

This position serves as the operational bridge between our customer-facing Expense Advisors and our internal Sales Support team. Rather than participating in traditional selling activities, the Expense Associate is responsible for ensuring customer projects move efficiently through the analysis process by gathering required documentation, validating information, coordinating requests, and maintaining exceptional communication with both customers and internal teams.

The ideal candidate enjoys managing multiple projects simultaneously, solving problems, improving processes, and ensuring every customer receives an outstanding experience.

We are unable to offer work sponsorship for this role.

Who we are:

Prime Source Expense Experts, a Buyers Edge Platform brand, is a national GPO consulting firm helping post-acute care facilities — skilled nursing, assisted living, and rehabilitation centers, reduce costs and optimize vendor relationships across every operational category. We are growing rapidly and building out a dedicated Purchasing Department to match the scale of our member network. Buyers Edge Platform is a leading digital procurement network and solutions provider for the foodservice industry, delivering savings, insights, and technology that help operators, distributors, and manufacturers succeed. Through its portfolio of solutions—including Digital Procurement Network, Fresh Services, Software Solutions, and Supply Chain Management—Buyers Edge is reshaping how the foodservice industry connects and thrives. At the heart of our work is a culture built on a passion for collaboration, technology, and helping foodservice business succeed.

Your Impact: 

• Customer Project Coordination
  • Follow up with customers after discovery meetings to obtain required documentation and data for expense analyses.
  • Clearly communicate documentation requirements and answer customer questions throughout the process.
  • Build positive relationships with customer contacts while serving as a reliable project coordinator.
• Analysis Support
  • Review submitted customer data for completeness and accuracy.
  • Validate information before submitting projects for analysis.
  • Submit customer cases to the Sales Support team.
  • Monitor project progress and proactively address outstanding requests or delays.
  • Coordinate additional information requests between customers and internal teams.
• Quality Assurance
  • Perform detailed quality reviews of completed analyses before delivery to the Expense Advisor.
  • Verify calculations, customer information, and supporting documentation.
  • Ensure analyses align with customer objectives established during discovery meetings.
• Administrative & CRM Management
  • Maintain accurate customer records and activity within Salesforce.
  • Process miscellaneous customer requests assigned by Expense Advisors.
  • Assist with reporting and workflow tracking as needed.
• Cross-Functional Collaboration
  • Partner closely with Expense Advisors to understand customer priorities and timelines.
  • Collaborate daily with Sales Support to ensure analyses move efficiently through the production process.
  • Identify opportunities to improve internal workflows and customer experience.

About you:

Required

• 2–3 years of experience in operations, project coordination, customer success, healthcare administration, procurement, sales support, or a related field.
• Strong analytical and critical thinking skills.
• Excellent organizational and project management abilities.
• Exceptional verbal and written communication skills.
• Advanced attention to detail and accuracy.
• Strong Microsoft Excel skills.
• Experience working with CRM systems (Salesforce preferred).
• Ability to manage multiple priorities while consistently meeting deadlines.

Preferred

• Experience supporting healthcare organizations or senior living providers.
• Familiarity with expense management, procurement, purchasing, or financial analysis.
• Experience working with cross-functional teams.

What Makes You Successful

• Exceptionally organized and process-oriented.
• Detail-focused with a commitment to accuracy.
• Strong problem-solving abilities.
• Excellent follow-through and accountability.
• Able to communicate effectively with customers and internal stakeholders.
• Comfortable working in a fast-paced, collaborative environment.

Not sure you meet every qualification? Studies show that diverse applicants often hesitate to apply unless they check every box. At Buyers Edge Platform, we value authenticity and inclusion—if you're excited about the role, we encourage you to apply. You might be exactly who we're looking for!

We welcome all.

We are committed to creating a diverse environment and are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and pregnancy-related conditions), gender identity or expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, genetic information, or any other characteristic protected by applicable federal, state or local laws and ordinances.