Accounts Payable Specialist

Located just west of Stanford University, Woodland is an independent day school that offers a joyful approach to learning in a diverse, respectful, and inclusive environment for approximately 300 students in early childhood through eighth-grade. We have two sections of each grade level K- 8 with class sizes that average from 14-18 per class. 

Woodland School specializes in education that inspires students by nurturing each individual’s voice, intellect, and character. With rich content and an emphasis on inquiry-based and student-driven projects, students are empowered and encouraged to be active and engaged learners. 

Our students’ innate sense of wonder is the foundation of learning at Woodland School. Teachers craft meaningful, multisensory learning experiences which enable creativity, ingenuity, and deep interdisciplinary connections. Students explore and develop complex understandings that engender a sense of self and purpose in the world.

Woodland School’s faculty create a school environment that is as supportive and nurturing as it is challenging, and they embody the core values of the school—stewardship, integrity, curiosity, resilience, equity, and respect. Our teachers apply best practices through collaboration, integrated curriculum, brain-based teaching and learning methods, and continued professional development. Our teachers are themselves learners, constantly searching for ways to improve their practice. A robust professional development program supports our faculty by connecting them to the best practices in pedagogy, curriculum development, educational technology, and student assessment.

Woodland School is dedicated to the goal of building a culturally diverse and pluralistic faculty committed to teaching and working in a multicultural environment and strongly encourages applications from candidates who reflect such diversity.

Essential Functions/Role and Responsibilities

Woodland is seeking a detailed-oriented individual with strong analytic and accounting abilities who applies sound, independent judgment across a variety of tasks. A successful candidate is a reliable professional who is collaborative, organized, and able to prioritize and juggle many tasks simultaneously.

The A/P Specialist reports to the Chief Financial Officer. S/he is part of the team responsible for the school’s general accounting function and oversight of internal controls. Responsibilities include:

Accounts Payable

• Responsible for weekly accounts payable processing, including data entry, scanning of invoices, mailing and ensuring proper coding of all invoices, check requests, and expense reimbursements, as per policy.
• Responsible for follow-up and research on all accounts payable inquiries.
• Maintain accounts payable vendor files, including weekly filing of payments.
• Ensure vendor files include current W9; prepare and file annual 1099 reports.

Payment Processing and Reconciliation

• Reconcile receipts for Extended Day and Enrichment programming.
• Reconcile receipts with school credit cards and PEX cards, monthly.

Other Duties

• Perform research, reconciliation, and other general accounting tasks as requested and necessary to meet department reporting deadlines.
• Provide assistance with regard to clerical administration and other support needs, including general school community events and other business office responsibilities.
• Support employee onboarding/offboarding, as needed.
• Assist in providing supervision duties for students as a member of the Woodland staff.

Minimum Qualifications (Knowledge, Skills, and Abilities)

We seek a dynamic individual who works collaboratively and creatively with colleagues. The minimum requirement for candidates is a Bachelor’s Degree, preferably in Accounting or Finance. 

• Minimum of two years’ experience in bookkeeping and/or accounting and finance, preferably in accounts payable and payroll processing
• Proficiency with QuickBooks
• Non-Profit/Independent School sector experience preferable
• Solid knowledge and understanding of accounting principles required
• Highly detail oriented, well-organized, flexible, and collaborative individual
• Common sense, professional decorum, and clear and concise communication skills are critical due to regular interaction with parents, faculty and administrators.
• Proficient in Microsoft Office, especially Excel and Word.
• Experience with Google Workspace including Google Sheets.

Physical Demands and Work Environment 

The position can be physically demanding. Reasonable accommodations may be made if requested in advance. 

Compensation

The hourly range is between $30 and $35/hr depending on qualifications and experience, excellent benefits, 401K employer contribution of 5% after one year of employment, $1000 wellness stipend, and generous professional development program.

How to Apply

Candidates for this position should submit a cover letter, resume, and contact information for a minimum of three references. Please combine all documents into a single PDF and submit via this link.

Note

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.

Woodland School does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or national origin in the administration of its educational or admission policies, financial aid distribution, or other school programs. Woodland School is dedicated to the goal of building a culturally diverse and pluralistic faculty committed to teaching and working in a multicultural environment and strongly encourages applications from candidates who reflect such diversity.