Administrative Assistant

The Asahi Kasei Group operates with a commitment of creating for tomorrow. Our business sectors, Material, Homes, and Health Care, contribute to the development of society by anticipating the changing needs of those around the world. We look for candidates that offer a fresh perspective and a variety of skills to help us achieve our commitment.We are currently seeking applications to fill the following job opening:Company:Asahi Kasei America, Inc.Job Description:The Asahi Kasei Group operates with a commitment of creating for tomorrow. Our business sectors, Material, Homes, and Health Care, contribute to the development of society by anticipating the changing needs of those around the world. We look for candidates that offer a fresh perspective and a variety of skills to help us achieve our commitment.We are seeking an Administrative Assistant that provides high level administrative and operational support to senior leadership and reports directly to the HR Leader. This role is designed for an experienced executive assistant who operates with professionalism, discretion, and sound judgment.The position partners closely with leadership in the US to ensure effective calendar management, high quality executive communications, presentation review, and seamless coordination of meetings, travel, and logistics for both leadership and visiting stakeholders. The Administrative Assistant is a trusted contributor who anticipates needs, safeguards confidential information, and enhances the overall effectiveness of the leadership function.Job Description:Location - Charlotte, NCHybrid 4 days in office per weekExecutive & Leadership Support:Provide administrative support to senior leaders, including calendar management, meeting coordination, and schedule optimizationAct as a key liaison between executives, internal teams, and external partners, ensuring clarity, professionalism, and timely follow-upPrepare agendas, presentations, briefing materials, and executive correspondenceAnticipate leadership needs and proactively resolve scheduling or logistical challengesMeeting & Communication Management:Coordinate executive meetings, town halls, leadership offsites, and board-related activities as neededDraft, review, and format business communications and reportsPrepare or review PowerPoints presentationsTravel & Logistics Coordination:Arrange domestic and international travel for executives, including flights, lodging, ground transportation, visas, and itinerariesEnsure travel plans are cost-effective, compliant with company policies, and aligned with executive preferencesPlan, coordinate, and manage corporate events and leadership gatherings of 50+ attendees, including logistics, vendor coordination, venue setup, and on-site execution; support executive visits, leadership events, and company meetingsOffice & Operational Coordination:Coordinate office-related needs tied to executive operations (meeting rooms, supplies, equipment, vendors)Support expense tracking and submission in alignment with company policies (no accounting ownership)Enter Purchase Orders in Business CentralMaintain organized digital and document filing systemsPartner with internal teams (Finance, IT, Facilities) to ensure seamless executive supportGlobal Collaboration & Process Alignment:Work closely with other Executive and Administrative Assistants across the IT organization to support and reinforce global policies, standards, and administrative processesEnsure consistency in executive support practices, scheduling approaches, travel coordination, and communication norms across regionsShare best practices and contribute to continuous improvement of administrative workflows within a global, matrixed organizationPartner with peers to support cross‑functional initiatives and leadership activities, ensuring seamless coordination and alignmentSharePoint & M365 Content Management:Help to maintain and organize IT team sites, document libraries, and intranet pages in SharePoint, ensuring content is current, properly structured, and accessible to global stakeholdersSupport governance of M365 collaboration spaces (Teams channels, SharePoint sites, shared drives), including access management coordination and periodic content reviewsKeep policy documents and project reference pages up to date in coordination with IT leadershipOnboarding & Org Coordination:Coordinate logistics for new hire onboarding within the IT organization, including workspace setup, system access requests, equipment provisioning liaison, and orientation schedulingSupport the cadence of director-level and leadership reviews, including people planning cycles, offsite preparation, and follow-up action trackingCross-Regional Meeting Facilitation:Coordinate recurring and ad-hoc leadership meetings across NA, EU, CN, and AP regions, managing time zone complexity, invitations, pre-read distribution, and meeting room or virtual setupCapture meeting notes, action items, and decisions; distribute summaries to participants and track follow-through on assigned actions across leadership forumsSupport logistics coordination for global IT leadership summits and cross-functional governance forumsQualifications/Requirements:Technical competenciesAdvanced proficiency in Microsoft 365 (Outlook, Word, PowerPoint, Excel, Teams)Strong experience reviewing, editing, and formatting executive presentations and leadership materialsProven capability in coordinating domestic and international travel, including itineraries, visas, and logistical documentationAbility to manage expense reporting and administrative systems in compliance with company policiesBasic finance acumen, including familiarity with budgets, cost tracking, purchase orders, and invoice processing sufficient to support executive operationsHigh level of digital literacy with document management, collaboration platforms, and virtual meeting toolsUnderstanding of global operating environments and matrixed organizational structuresNon-technical competenciesExceptional organizational skills with the ability to manage multiple priorities simultaneouslyHigh degree of discretion, confidentiality, and professional integrityStrong written and verbal communication skillsProactive, anticipatory mindset with a solution-oriented approachAbility to work independently while maintaining strong collaboration with global assistant communitiesAdaptability and resilience in a fast‑paced, evolving environmentCultural awareness and ability to work effectively across regions and functionsStrong stakeholder management skills, including interaction with senior leaders and external partnersExceptional attention to detail in all work products, including communications, scheduling, documentation, and reporting, with a consistent standard of accuracy across both routine and high-visibility tasksEducation /Experience:Associate’s degree in Business Administration or a related field, or equivalent professional experienceMinimum of 4+ years of experience in an Executive Assistant or senior administrative support roleDemonstrated experience supporting senior leadership (VP level or above preferred)Proven track record of partnering with other executive assistants to support standardized processes and global policiesThe base compensation range for this role is $21.75 - $29.43 per hour. Base Compensation is influenced by many factors including, but not limited to: time in the role, previous experience, skills, knowledge, performance, work requirements, internal equity, and business / economic conditions.Please note, we will not be providing immigration-related sponsorship now or in the future for this role.#LI-LH1#HybridAs an equal opportunity employer, Asahi Kasei believes a diverse workforce will provide us with the ability to continuously support the changes in the economy, society, and environment. #J-18808-Ljbffr