Senior Administrative Assistant

Senior Administrative Assistant

Api Group is seeking a highly skilled and detail-oriented Senior Administrative Assistant to provide executive-level support to senior leaders and ensure the smooth operation of daily administrative functions. The ideal candidate is proactive, resourceful, and has extensive experience managing multiple priorities in a fast-paced environment. This role requires excellent organizational skills, the ability to work independently, and a collaborative mindset to ensure the efficient execution of projects and tasks.

Key Responsibilities:

• Provide high-level administrative assistance to senior leadership.
• Manage calendars, schedule meetings, and proactively handle scheduling conflicts for seamless execution of daily operations.
• Prepare, review, and edit correspondence, reports, presentations, and other professional documents with accuracy and attention to detail.
• Arrange and facilitate logistics for meetings, conferences, and workshops, including preparing materials and coordinating with participants.
• Take meeting minutes, track actionable items, and follow up as required to ensure timely completion.
• Assist in planning, tracking, and organizing projects and initiatives, collaborating with cross-functional teams as needed.
• Monitor deadlines and ensure deliverables are met, providing support in resolving challenges when necessary.
• Coordinate travel arrangements, including flights, accommodations, and itineraries, for executives and senior staff.
• Accurately prepare and manage expense reports in compliance with company policies.
• Act as a professional liaison between internal departments, external clients, and senior staff, ensuring clear and efficient communication.
• Manage inquiries and resolve issues proactively, ensuring excellent service delivery.

Qualifications:

• 7+ years of proven experience in an administrative assistant role, preferably supporting executives or senior leaders in a fast-paced corporate environment.
• Strong organizational and multitasking skills, with the ability to prioritize tasks effectively and meet deadlines.
• Exceptional written and verbal communication skills.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Teams).
• Ability to work independently while exercising sound judgment and discretion with confidential information.

This role is based in our New Brighton, MN office. The salary range $62,000- $92,500 for this position is depending on job-related knowledge, skills, and experience. This position is eligible for annual bonus and profit sharing based on individual and company performance.

Api Group offers a comprehensive benefits package designed to support the well-being of you and your family.

• Comprehensive Insurance coverage, Medical, Dental, Vision, and more
• Access to corporate fitness center
• Wellness Program
• 401K with employer match
• Discounted company stock (Employee Stock Purchase Plan)
• Profit Sharing
• Generous paid time off
• Growth opportunities through company sponsored leadership development courses and various training courses

Api Group is a global, market-leading business services company providing statutorily mandated and contracted services across its Safety Services and Specialty Services segments, including fire and life safety, electronic security, elevator and escalator, and infrastructure services. With more than 600 locations in over 20 countries, Api is built on a century of expertise, a people-first culture, and its purpose of Building Great Leaders. In 2026, Api Group is celebrating its 100-year anniversary and its debut as a Fortune 500 company. More information is available at apigroupinc.com

Api Group is an equal opportunity employer. We are committed to creating an inclusive environment for all employees and applicants. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

This position is not eligible for sponsorship.

All offers of employment are contingent upon the satisfactory completion, in accordance with company policy, of a pre-employment drug screening and background check.