Event Services Coordinator

Event Services CoordinatorThe Event Services Coordinator provides professional client services support in the planning, organization and management of events within the facility, monitoring the logistics of these events, and all event coordination tasks after events are booked through the conclusion.Essential Duties and Responsibilities:Include the following. Other duties may be assigned.Oversees all aspects of facility operations related to events.Meets with client groups to plan and organize assigned meetings and/or events.Coordinates activities with the various service contractors for assigned meetings and/or events.Guides clients in preparation of events by interpreting and explaining contract provisions, policies and procedures.Keeps clients informed as to status of deadline schedules, including but not limited to floor plan submissions, meeting room set-up specifications, insurance requirements and other relevant details.Provides clear, concise, and timely communication of detailed requirements to operational departments.Assists in scheduling operational set-ups to provide equipment or service needs.Serves as primary liaison between clients and facility departments.Monitors in-house events, maintaining close contact with clients and facility staff to ensure successful events. Follows-up on all client requests, concerns, and problems.Attends appropriate planning, organization and other event and facility meetings in support of facility operations.Produce a Schedule of Events Report for the weekly staff meeting.Work with Sr. Sales Manager to enter in event bookings into Legends Global Month at a Glance Calendar.Process contract paperwork.Supervisory Responsibilities: The Event Services Coordinator carries out responsibilities in accordance with Legends Global policies and applicable laws. Responsibilities include planning client meetings and working with catering services ensuring set up is accurate.Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Education and Experience:Minimum- 2-year Associates Degree from a two or four-year college or university.1 – 3 years related experienceOr equivalent combination of education and experienceWorking knowledge of the principles of facility management, services and equipment for a similar facilitySkills and Abilities:Excellent organizational, planning and interpersonal skillsExperience with some form of floorplan softwareProficient in Microsoft Word, Excel, and PowerPointAbility to prioritize multiple projectsDemonstrate problem-solving and communication skillsSupervisory experience preferredProfessional presentation, appearance and work ethicComputer SkillsTo perform this job successfully, an individual should have knowledge using Microsoft Office and floorplan software.Other QualificationsAbility to work under supervision and to interact with all levels of staff including ManagementAbility to work long and irregular hours that may vary due to functions and may include day, evening, weekends and holidays.Physical Demands:The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to move around the facility; to stand for long hours during events; talk and hear. This position may require work inside or outside of the building, as needed by events.Shift/Schedule:Normal office hours are Monday – Friday 9:00 am – 5:00 pm. This position requires ongoing flexibility to work long and irregular hours that may vary due to functions and may include day, evening, weekends and holidays.Pay Rate: $62,500 Annually