Accounts Payable Specialist

A bit about us:

Our client is a growing, service-driven organization that supports multifamily and commercial property portfolios throughout the Mid-Atlantic region. With a reputation for operational excellence, technology-driven processes, and comprehensive facility services, the company partners closely with property management teams to deliver maintenance, capital project, restoration, staffing, and operational solutions.

Due to continued growth, they are seeking an Accounts Payable Specialist to join their accounting team in the Washington, DC area.

Why join us?

Competitive salary
Comprehensive benefits package
Growth opportunities within a stable and expanding organization
Collaborative, team-oriented culture
Exposure to a dynamic, operationally focused business environment

Job Details

The Accounts Payable Specialist will be responsible for managing the full-cycle accounts payable process, ensuring vendor invoices are processed accurately and payments are issued on time. This role requires strong attention to detail, organization, and the ability to work effectively in a fast-paced environment with high transaction volumes.

Responsibilities
Process a high volume of vendor invoices and expense reports.
Review invoices for accuracy, coding, approvals, and supporting documentation.
Prepare and process ACH, wire, and check payments.
Reconcile vendor statements and investigate payment discrepancies.
Maintain accurate vendor records, including W-9 documentation.
Communicate with vendors and internal departments regarding invoice and payment inquiries.
Assist with month-end close activities, AP reconciliations, and accruals.
Monitor aging reports and ensure timely payment processing.
Support audit requests and maintain compliance with internal controls and accounting procedures.
Assist with process improvement initiatives to increase efficiency and accuracy.

Qualifications
5+ years of accounts payable experience required.
Experience working in high-volume transaction environments.
Strong knowledge of accounts payable principles and processes.
Proficiency with Microsoft Excel and accounting software/ERP systems.
Excellent attention to detail and organizational skills.
Strong communication and problem-solving abilities.
Ability to prioritize workloads and meet deadlines.

Preferred Experience
Experience in construction, property management, facilities services, field services, or related industries.
Familiarity with purchase orders, vendor contracts, and project-based accounting environments.
Experience with ERP systems such as Sage, NetSuite, Viewpoint, Deltek, or similar platforms.
Associate's or Bachelor's degree in Accounting, Finance, or a related field preferred.

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