Front Desk Coordinator

Job Description

Job Description

We are looking for an experienced Front Desk Coordinator to support daily front office operations in California. This contract-to-permanent opportunity is ideal for someone who brings a hospitality-minded approach to guest interactions while also providing administrative assistance to an executive support team. The person in this role will serve as the first point of contact for visitors and callers, helping create an organized, detail-oriented, and welcoming office environment.

Responsibilities:
• Welcome visitors, employees, and guests with a detail-oriented and courteous approach while managing the front desk area throughout the day.
• Handle incoming calls through a multi-line phone system, direct inquiries to the appropriate contacts, and relay messages accurately and promptly.
• Provide day-to-day administrative support to an Executive Assistant, including coordinating routine office tasks and helping keep priorities organized.
• Maintain a neat and presentable reception area that reflects a high standard of service and hospitality.
• Assist with scheduling, meeting coordination, and other general office support activities as needed.
• Respond to front office requests with urgency and sound judgment, ensuring a positive experience for internal and external contacts.
• Support basic concierge-style needs for guests and team members to help office operations run smoothly.• Previous experience in a front desk, reception, concierge, or similar customer-facing office role.
• Strong ability to manage a multi-line phone system and handle a high volume of inbound calls effectively.
• Strong communication skills with a welcoming, service-oriented approach.
• Experience providing administrative support in an office setting.
• Strong organizational skills and the ability to manage multiple tasks with attention to detail.
• Comfortable working independently while maintaining a dependable and proactive presence at reception.
• Hospitality experience is preferred.