Project Administrator

We're looking for a highly organized, detail-oriented professional who thrives in a fast-paced environment and enjoys keeping projects and people on track. The ideal candidate is proactive, dependable, and takes pride in producing accurate, polished work while managing multiple priorities. Strong communication skills, sound judgment, and the ability to work collaboratively with technical professionals, clients, and vendors are essential. If you're someone who enjoys solving problems, improving processes, and being a trusted resource for a growing team, we'd love to hear from you. Responsibilities Tasks Support one or more Firm Principals with the day-to-day administration and coordination of high-profile projects. Prepare, review, and coordinate project billing, including draft invoice preparation, billed time review, and coordination with Project Managers and Accounting. Monitor project compliance requirements, including certificates, contracts, insurance requirements, licensure, and client-specific documentation. Format, edit, and maintain project specifications, reports, proposals, correspondence, and other technical documents with a high level of accuracy and consistency. Perform project-related data entry and maintain accurate information within company project management and accounting systems. Review employee time entries for accuracy and consistency prior to billing. Enter and reconcile reimbursable project expenses. Reconcile company bank and credit card transactions and maintain supporting documentation. Coordinate domestic travel arrangements, meeting logistics, and calendars for assigned principals. Record and distribute meeting minutes and follow up on action items. Coordinate with the administrative team to plan and execute local company events, client functions, recruiting events, and industry association activities. Assist with personnel professional licensure tracking, renewals, continuing education documentation, and related compliance. Liaise with vendors, consultants, software providers, and service providers to coordinate services, resolve issues, and maintain positive working relationships. Assist with process improvement initiatives and administrative automation efforts where appropriate. Perform other administrative and project coordination duties as assigned. Accurate and timely project invoices. Well-organized and compliant project documentation. Timely reconciliation of company banking and credit card transactions. Current personnel licenses and professional registrations. Professionally formatted specifications, proposals, reports, and client deliverables. Accurate project financial and administrative records. Well-coordinated meetings, travel, and company events. Education and Experience Bachelor's degree required. Degree in Accounting, Business Administration, Finance, Management, or a related field preferred. Three or more years of project coordination, project administration, executive support, or professional services experience preferred. Experience in the Architecture, Engineering, Construction (AEC), or professional services industry is preferred but not required. #J-18808-Ljbffr Jezerinac Group, PLLC