Temporary Legal Administrative Assistant to Litigation Team

Job Description

This well-regarded law firm is seeking a Temporary Legal Administrative Assistant to support a busy litigation practice during a period of immediate need. In this role, you’ll help attorneys stay on top of deadlines, keep case-related materials in order, and manage the administrative details that keep matters moving forward. The ideal candidate brings hands-on litigation support experience, sound judgment, and a steady approach to work that requires accuracy and follow-through. If this sounds like you, Hawthorne Lane would love to hear from you!

Key Responsibilities:

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• Coordinate calendars, meetings, appointments, and travel arrangements for a team of litigation attorneys, keeping competing priorities in view.
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• Serve as a point of contact for incoming calls and messages, and prepare outgoing correspondence for attorneys as needed.
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• Assist with billing and financial tracking by updating spreadsheets, reviewing reports, and helping process invoices.
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• Support positive client relationships through timely responses, clear communication, and reliable follow-up on outstanding requests.
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• Prepare and revise legal documents, ensuring formatting requirements are met and materials are ready for filing, hearings, and trial preparation.
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• Maintain accurate case files, records, and document-tracking systems in both electronic and hard-copy formats.
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Why You’ll Love Working Here:

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• Mid-size firm with a collegial environment invested in your success.
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• Client satisfaction is always first priority.
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• This is a temporary opportunity seeking immediate help with a 1-2-month commitment.
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What We’re Looking For:

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• Prepared. You bring at least three to four years of legal litigation assistant experience, requiring experience with electronic court filings through EFS or PACER.
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• Thorough. You catch inconsistencies, handle sensitive details carefully, and understand the importance of getting documents right the first time.
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• Deadline-conscious. You know how to keep work moving when multiple requests and filing deadlines compete for your attention.
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• Team-oriented. You take responsibility for your work, keep colleagues informed, and collaborate well with attorneys and support staff.
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• Technically capable. You work confidently in Microsoft Word, Excel, PowerPoint, and Outlook; familiarity with Adobe is a plus.
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• Dependable. You follow through on commitments and can adjust your schedule when business needs require additional support.
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The hourly listed reflects the anticipated compensation range for this position. Actual compensation will be determined based on relevant experience, qualifications, location, business considerations, and internal equity. Final offer amounts are determined at the employer’s discretion.

Essential to Hawthorne Lane's success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.