Intake Coordinator

Job Description

JOB: Intake Coordinator

• Location: 100% Remote
• Pay Rate: $20/hour
• Schedule: Monday - Friday, 8:30 AM - 5:00 PM (37.5 hours)
• Type: Contract (4-5months)
• Must Have: Your own laptop and reliable internet

Start date: September 8th, September 21st, October 5th


Non-Working Days (Subject to Change):

• November 23-27 (Thanksgiving week)
• December 14- Jan 4

Position Overview:

Ultimate Staffing Services is currently hiring multiple Intake Coordinators to support a leading client in the benefits administration space. This vital role ensures a high standard of customer service and support within a fast-paced call center environment.

Key Responsibilities:

• Deliver exceptional customer service by handling incoming calls and emails regarding employee benefits.
• Set up new cases by completing intake forms and routing them to Benefit Advocates.
• Respond to inquiries professionally and accurately, identifying and resolving routine issues.
• Maintain thorough and timely documentation of all communications per department standards.
• Manage both paper and electronic filing in accordance with privacy and HIPAA guidelines.
• Support development of client-facing materials in a consistent and professional format.
• Participate in team meetings, trainings, and discussions as needed.
• Ensure data accuracy and integrity in all systems.
• Perform additional administrative duties as assigned.

Qualifications:

• Bilingual fluency in English and Spanish (verbal and written) required.
• Minimum 1 year of customer service experience, ideally in employee benefits or a related field.
• Strong communication, organizational, and problem-solving skills.
• Proficiency in Microsoft Office and the ability to quickly learn new systems.
• Understanding of employee benefits and related compliance concepts preferred.
• Associate degree preferred.

Why You'll Love This Role:

• 100% remote flexibility (local residency requirement applies)
• Opportunity to support meaningful employee benefits services
• Collaborative team environment with training provided

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.


Job Reference: JN -062026-423596