Project Coordinator

Company DescriptionVeolia Group is a global leader in environmental services, operating across all five continents with nearly 218,000 employees. Specializing in water, energy, and waste management, Veolia Group designs and implements innovative solutions for decarbonization, depollution, and resource regeneration, supporting communities and industries in their ecological transformation.Within this framework, Veolia's Water Technology Business brings together a dedicated team of experienced professionals committed to tackling the world’s most complex challenges related to water scarcity, quality, productivity, and energy. Together, we pursue a shared mission to create a more sustainable future.Job DescriptionWe are seeking a detail-oriented Project Coordinator to support our Projects Department in Cary, NC by assisting 4-5 project managers in delivering projects on time and on budget.In this role, you'll be instrumental in ensuring all stakeholder expectations are met while maintaining the highest performance standards. This position reports to the Projects Department Manager.Key ResponsibilitiesProject Initiation: Prepare kickoff meeting materials, project plans, and introduction letters; attend meetings and document discussionsDocumentation Management: Review, assemble, and organize submittals and O&M specifications for I&C and mechanical systems in PDF formatStandard Products: Generate submittals and O&Ms for standard products using project informationCoordination: Coordinate hardcopy submittals and O&Ms with administrative supportProject Tracking: Update and maintain project plans including POs, transmittals, change logs, and milestone schedulesInventory & Expediting: Track and expedite equipment, instruments, and materials; manage I&C inventory for bulk-ordered panel partsAdministrative Support: Update PM assignment sheets, assist with invoicing, warranty items, and project closeout documentationSystems Management: Maintain project information in Asana/Smartsheet; create and manage base project templatesProcurement Support: Assist with I&C purchasing, including quotes and purchase requisitions using LATIS ERP systemOther duties as assigned by the Projects Department Manager.QualificationsRequired Qualifications5+ years of experience in an Administrative Assistant or related positionExcellent written communication skills with ability to interact across multiple internal and external disciplinesProficiency with email and intermediate-to-advanced typing skillsStrong organizational skills and schedule management abilitiesSelf-motivated with ability to identify and address needs independentlyPreferred QualificationsBachelor's DegreeIntermediate-level proficiency: Google DocsBeginning-level proficiency: Google Sheets, Adobe Acrobat Pro.Additional InformationAt Veolia, we realize diverse teams make smarter decisions, deliver better results, and build stronger communities. We’re an organization that champions diversity and inclusion at every rung of the ladder and are proud to be an equal opportunity workplace. Because our people are our greatest assets, we also offer competitive compensation and benefits that include:Medical, Dental, & Vision Insurance Starting Day 1!Life InsurancePaid Time OffPaid HolidaysParental Leave401(k) Plan - 3% default contribution plus matching!Flexible Spending & Health Saving AccountsAD&D InsuranceDisability InsuranceTuition ReimbursementDisclaimer: The salary, other compensation, and benefits information is accurate as of the date of this posting. The Company reserves the right to modify this information at any time, subject to applicable law.****Applicants are required to be eligible to lawfully work in the U.S. immediately; employer will not sponsor applicants for U.S. work authorization (e.g. H-1B visa) for this opportunity****Veolia does not accept unsolicited resumes from external recruiting firms. All vendors must have a current and fully executed MSA on file before submitting candidates. Any unsolicited resumes and candidate profiles will be deemed the property of Veolia, and no fee will be due.As an inclusive company, Veolia is committed to diversity and gives equal consideration to all applications, without discrimination.SummaryType: Full-timeFunction: Product ManagementExperience level: AssociateIndustry: Environmental Services