Director, Access Center and Specialty Services Operations

Job Description

Director Access Center and Specialty Services Operations

Position Summary

Saint Lukes Health System is seeking a dynamic strategic and results-oriented leader to serve as the Director of Access Center and Specialty Services Operations . This role is responsible for developing and executing a comprehensive access strategy that ensures a seamless patient-centered experience across the medical groups primary care and specialty practices while also providing operational oversight for designated specialty service lines and hospital-based physician practices.

The Director will provide executive oversight of the centralized Access Center provider scheduling and template optimization for the entire Physician Group enterprise specialty clinic operations and physician practice operations. This leader will partner closely with physicians advanced practice providers clinical leaders administrative leaders and support departments to drive operational excellence patient access quality outcomes provider engagement growth and financial performance.

In addition to responsibility for enterprise access functions the Director will oversee operations for specialty clinics including Infectious Disease Endocrinology and Ambulatory Infusion Services as well as physician operations for hospital-based clinics including Wound Care Medical Education Clinics Oncology Hepatology and future-state oversight of Neurosciences and Gastroenterology (GI) programs.

This leader will align people processes technology and resources to advance the organizations strategic priorities and mission while fostering a culture of patient-centered care accountability innovation and continuous improvement.

Key Accountabilities

Access Strategy & Leadership

• Develop own and execute a comprehensive multi-year access strategy aligned with organizational growth goals service line priorities and system strategic initiatives.
• Serve as the senior access leader and subject matter expert for ambulatory access services providing consultation and recommendations to executive and physician leadership.
• Establish monitor and improve key access metrics including appointment lead time third-next available appointment abandonment rates referral conversion rates no-show rates patient satisfaction and digital scheduling adoption.
• Lead enterprise efforts to improve access equity and reduce barriers to care across all patient populations.
• Partner with operational physician and nursing leadership to align access strategies with clinical capacity and patient demand.
• Represent ambulatory access and specialty operations within executive leadership meetings strategic planning forums and service line governance structures.

Access Center Operations & Optimization

• Provide strategic and operational oversight of the centralized Access Center including scheduling referral management patient communications care navigation and related support functions.
• Establish accountability for service levels and performance standards across all access operations.
• Optimize workforce management practices staffing models quality monitoring programs and performance improvement initiatives.
• Lead implementation and optimization of telephony systems omnichannel communication capabilities Epic scheduling functionality and patient engagement technologies.
• Develop and maintain quality assurance processes that support exceptional service scheduling accuracy and patient experience.
• Foster a culture of accountability service excellence and continuous improvement within the Access Center team.

Template Optimization & Capacity Management

• Own the enterprise provider template management strategy governance processes and scheduling standards.
• Lead data-driven optimization of provider schedules to maximize access clinical efficiency and patient throughput.
• Chair and facilitate Scheduling and Access Governance Councils to establish standardized scheduling practices and decision-making processes.
• Partner with physicians and operational leaders to identify capacity challenges and implement solutions that improve access and productivity.
• Develop dashboards and analytics that support informed decision making regarding provider utilization template effectiveness and capacity management.
• Ensure effective utilization of Epic scheduling tools referral workflows appointment decision trees and scheduling automation capabilities.

Specialty Clinic Operations

• Provide operational oversight and strategic direction for specialty clinic services including:
  • Infectious Disease
  • Endocrinology
  • Infusion Clinic Services
• Lead practice operations to achieve quality patient experience growth access workforce and financial performance goals.
• Collaborate with physicians and clinical leaders to enhance patient care delivery models and improve operational efficiency.
• Develop and implement operational plans supporting service line growth patient retention and market expansion.
• Ensure compliance with regulatory accreditation and organizational standards.
• Oversee budget development productivity management staffing plans and resource allocation for assigned specialty clinics.

Hospital-Based Physician Practice Operations

• Provide administrative and operational leadership for hospital-based physician clinics and provider practices including:
  • Wound Care
  • Medical Education Clinics
  • Oncology
  • Hepatology
  • Future-state Neurosciences
  • Future-state Gastroenterology (GI)
• Partner with physician leaders to improve quality patient outcomes provider satisfaction operational performance and financial stewardship.
• Facilitate strategic planning and growth initiatives across assigned physician practice programs.
• Ensure effective clinic operations staffing structures scheduling optimization and patient flow management.
• Lead implementation of best practices across hospital-based ambulatory service areas.
• Support recruitment onboarding integration and operational readiness for new physicians APPs and service line expansions.

Access & Specialty Service Line Growth

• Identify and implement initiatives that improve patient throughput increase new patient acquisition reduce wait times and improve access to specialty services.
• Support development and launch of new programs clinics providers and service lines.
• Partner with marketing business development and physician leaders to support growth strategies and referral development.
• Leverage analytics and market data to inform service line planning and operational decision making.
• Champion digital access solutions including online scheduling telehealth programs MyChart adoption and automation technologies.

Leadership & Talent Development

• Lead mentor and develop a high-performing team of managers supervisors and operational leaders.
• Foster a culture of accountability collaboration engagement and continuous learning.
• Provide coaching and professional development opportunities that build organizational capability and succession readiness.
• Model Saint Lukes values and leadership principles.
• Promote Lean Daily Management practices visual management systems and continuous process improvement methodologies.

Collaboration & Stakeholder Engagement

• Establish strong partnerships with physicians clinical leaders service line administrators IT finance human resources and executive leadership.
• Work collaboratively with Epic and technology teams to optimize access scheduling reporting and patient engagement tools.
• Develop relationships with referral partners community providers and external stakeholders to improve care coordination and patient access.
• Represent Saint Lukes in professional organizations industry forums and benchmarking collaboratives related to access ambulatory operations and specialty services.

Qualifications

Education

• Bachelors degree in Healthcare Administration Business Administration Nursing Healthcare Management Public Health or a related field required.

Experience

• Minimum of 3-5 years of progressive leadership experience in healthcare operations.
• Experience leading centralized scheduling contact center operations referral management provider scheduling and patient access initiatives preferred.
• Experience with Epic scheduling and access management tools preferred.

Knowledge Skills & Abilities

• Knowledge of patient access operations centralized scheduling ambulatory services and healthcare service delivery preferred.
• Understanding of provider scheduling templates referral workflows capacity management and access performance metrics.
• Strong leadership communication relationship-building and team development skills.
• Ability to analyze operational data and implement effective process improvement strategies.
• Demonstrated ability to collaborate effectively with physicians clinical leaders and operational stakeholders.
• Commitment to quality service excellence patient-centered care and continuous improvement.

For the hospital-based physician practices the oversight is more physician contract and physician support vs operational oversight.

Job Requirements

Applicable Experience:

3-5 years

Bachelors Degree

Job Details

Full Time

Day (United States of America)

Required Experience:

Director