Bookkeeper

Bookkeeper (AP & AR)

API Group and its operating companies (including Advance Polybag Inc., Accredo Packaging, Inc. and Advance Paperbag) manufacture and supply sustainable, high-value-added flexible packaging solutions for major pre-packaged food and consumer product brands across North America. We combine cutting-edge technology with industry-leading expertise in state-of-the-art manufacturing facilities.

We are seeking a detail-oriented and dependable Bookkeeper to manage end-to-end Accounts Payable (AP) and Accounts Receivable (AR) transactions across multiple U.S. manufacturing sites and business entities. Reporting to the Accounting Manager, this non-exempt position plays a crucial role in maintaining high accuracy in financial records, performing monthly bank reconciliations, managing vendor relationships, and supporting multi-entity cash flow operations.

Accounts Payable (AP) Operations

• Review, code, and process vendor invoices and employee expense reimbursements in compliance with internal control policies and approval matrix workflows.
• Perform three-way matching (purchase order, receiving report, and vendor invoice) to verify accuracy prior to payment.
• Research, troubleshoot, and resolve invoice discrepancies or pricing errors promptly.
• Schedule and execute accurate payment runs via check, ACH, and wire transfers.
• Establish and maintain updated vendor master files, including W-9 forms, tax IDs, and banking/payment instructions.
• Prepare, archive, and upload finalized payment packets (invoices and remittances) to the network drive and accounting systems on a weekly schedule.

Accounts Receivable (AR) & Cash Management

• Generate and distribute accurate customer invoices and intercompany billbacks across multiple business units.
• Record and post daily cash deposits, ACH payments, and incoming customer receipts.
• Perform monthly bank reconciliations for assigned company accounts and investigate outstanding reconciling items.
• Reconcile vendor statements periodically to ensure account ledgers remain current and accurate.

Administrative & Team Support

• Monitor and manage shared accounting/AP email inboxes, responding to vendor and internal inquiries in a prompt, professional manner.
• Assist with check voiding, stop payments, and check reissues as necessary.
• Serve as primary operational support and cross-coverage backup for other accounting team members during absences.
• Support month-end close activities and assist with special accounting projects or audit requests as assigned.

Qualifications & Skill Requirements

• Education: Bachelor's degree in Accounting, Finance, or Business Administration preferred (or equivalent practical accounting/bookkeeping experience).
• Experience: 2–4+ years of hands-on AP/AR and general bookkeeping experience; experience in a multi-site or manufacturing environment is strongly preferred.
• Technical Proficiency: Intermediate to advanced proficiency in Microsoft Excel (e.g., VLOOKUPs, pivot tables, sumifs, data filtering). Experience with ERP systems (e.g., Microsoft Dynamics 365 Business Central / Navision) is a plus. Proficiency in Microsoft Office Suite (Word, Outlook, Teams).
• Core Competencies: Exceptional attention to detail, data entry accuracy, and organizational skills. Strong analytical and problem-solving skills to independently resolve invoice/statement discrepancies. Ability to prioritize tasks and consistently meet tight deadlines in a multi-entity environment. Excellent communication skills with a customer-service mindset toward vendors and internal teams.

Working Conditions & Physical Requirements

• Environment: Professional office environment located within our Sugar Land facility.
• Physical Demands: Extended periods of sitting and computer work (keyboarding, mouse use, reading dual monitors).
• Lifting: Ability to occasionally stand, walk, bend, reach, and lift office files or supplies up to 20 lbs.

What We Offer

• Competitive hourly rate.
• Comprehensive benefits package including medical, dental, and vision coverage.
• Company-paid Basic Life/AD&D and Short-Term Disability insurance.
• 401(k) Safe Harbor plan with immediate company match and 100% vesting.
• Paid time off (PTO) and company-paid holidays.