Heavy Haul Transportation Quoting Specialist / Project Estimator

Job Description

Job Description

Department: Pricing / Operations
Reports To: Pricing Manager / Director of Operations

Position Overview

Client  is seeking an experienced Heavy Haul Transportation Quoting Specialist to join our growing team. This position is responsible for analyzing, pricing, and coordinating complex heavy haul, oversized, overweight, flatbed, project cargo, and specialized transportation opportunities throughout North America.

The ideal candidate understands transportation operations, trailer capabilities, permitting requirements, route restrictions, project logistics, and the urgency required to support customers in industries such as Oil & Gas, Energy, Manufacturing, Construction, Infrastructure, and Industrial Projects. Heavy haul quoting requires detailed planning, equipment knowledge, and an understanding of permits, escorts, routing, and specialized transportation requirements.  

Key Responsibilities

• Prepare accurate and competitive quotes for:
  • Heavy haul shipments
  • Oversized and overweight freight
  • Flatbed and open deck transportation
  • Project cargo
  • Specialized transportation solutions
  • Transloading, storage, and crane-related projects
• Review customer requests and determine:
  • Proper trailer selection
  • Routing requirements
  • Permit requirements
  • Escort requirements
  • Loading and unloading considerations
  • Additional project costs
• Analyze dimensions, weights, commodity details, and customer requirements to develop transportation solutions.
• Coordinate with operations, dispatch, sales, permit companies, escort providers, and vendors to build complete project pricing.
• Review project specifications, packing lists, engineering drawings, and customer documentation.
• Calculate transportation costs including:
  • Truck costs
  • Driver costs
  • Permits
  • Escorts
  • Route surveys
  • Crane services
  • Storage
  • Transloading
  • Fuel impacts
  • Specialized equipment requirements
• Communicate directly with customers regarding quote requirements, timelines, and project details.
• Maintain quote documentation and pricing records within company systems.
• Assist operations and sales teams with project planning and execution after award.
• Support strategic project bids and long-term transportation contracts.

Qualifications

• Minimum 3 years of experience in one or more of the following:
  • Heavy haul transportation
  • Flatbed transportation
  • Project cargo logistics
  • Specialized transportation
  • Freight brokerage
  • Trucking operations
  • Transportation estimating
• Strong understanding of:
  • RGN trailers
  • Double drops
  • Step decks
  • Flatbeds
  • Multi-axle configurations
  • Oversize and overweight transportation
• Knowledge of permitting requirements, route restrictions, and escort requirements preferred.
• Ability to read and interpret:
  • Packing lists
  • Equipment specifications
  • Engineering drawings
  • Transportation dimensions
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Ability to manage multiple projects and deadlines in a fast-paced environment.
• Proficiency in:
  • Microsoft Excel
  • Microsoft Outlook
  • Transportation Management Systems (TMS)
  • CRM platforms preferred

Preferred Experience

• Heavy haul project pricing
• Oversize and overweight permitting
• Industrial project logistics
• Oil & Gas transportation
• Renewable energy transportation
• Freight forwarding support
• Intermodal and port operations
• Storage and transloading project coordination

What We’re Looking For

• Strong problem-solving abilities
• Sense of urgency
• Team-oriented mindset
• Ability to think operationally, not just financially
• Customer-focused approach
• Willingness to learn and grow within a family-owned transportation company
• Someone who takes ownership of projects from initial quote through execution