Accounts Receivable Clerk

Accounts Receivable Clerk

Company: Custom Control Sensors, LLC

Location: North Phoenix, AZ. (In office position only)

Job Type: Full Time – Non-Exempt

Industry: Manufacturing

Education: High School Diploma or equivalent (GED)

Experience:

• Minimum 3 years of Accounts Receivable / Collections experience.
• Experience in a manufacturing environment.
• Hands-on experience with an ERP system (Syteline, SAP, Oracle, Epicor, or equivalent); must be able to run queries, generate reports, and navigate billing modules independently.

Company Overview

Custom Control Sensors, LLC (CCS) is a global leader in the design, development, manufacturing and supply of pressure, temperature and liquid flow switches and sensors for the Aerospace, Defense and Industrial markets. Since 1957, CCS has been providing high reliability electro-mechanical devices that utilize the "DUAL-SNAP" action disc spring principle pioneered by Custom Control Sensors. CCS' Airborne Division provides standard and custom switches, sensors and transducers to the aerospace, defense, commercial aviation and government markets. CCS also supplies original PMA parts for various Boeing, Airbus and business aviation aircraft. CCS' Industrial Division provides pressure and temperature switches, sensors and transmitters for process control of global oil & gas, petro-chemical, power generation, steel manufacturing, tire manufacturing, automotive, medical and various other industrial equipment. CCS is an ISO 9001 and AS 9100 certified company. Industrial Product certifications include UL, CSA, ATEX, GOST, CCC and IECEx. CCS is a growth-orientated company focused on building an energetic and vibrant work environment. We work to foster the interaction and collaboration between all associates at CCS, the connection with our customers and the opportunity for creativity. CCS is an established company with global resources offering individual opportunities to affect positive change. One person can make a great impact on our company's success.

Benefits

• Medical
• Dental
• 401k with Match
• Employer funded Life Insurance, Long-term Disability, and Short-term Disability
• Paid Sick Leave
• Paid Vacation
• Paid Holidays

Job Description

The Accounts Receivable (AR) Specialist is responsible for managing the full cycle of accounts receivable for an aerospace manufacturing environment. Using the company's ERP system, this role ensures accurate invoicing, timely collection of payments, and resolution of customer account issues. A key focus is proactive communication with customers—particularly those with late or overdue payments—while maintaining strong customer relationships and protecting the company's cash flow. The position supports aerospace contracts (commercial and government), long-lead-time orders, milestone/progress billing, and strict compliance requirements.

Key Responsibilities

• ERP Invoice Preparation
  • Daily create, review, and post customer invoices in the ERP system based on production shipments, milestone completions, and contract terms.
  • Communicates with shipping to properly prepare customs/shipping documents as needed.
  • Inputs posting data on AR log in Excel.
  • Apply cash receipts, credits, and adjustments accurately within the ERP.
  • On a monthly basis, closes and balances AR including creating Journal Entries.
  • Generate and analyze AR aging reports, customer statements, and cash-flow forecasts directly from the ERP and downloaded into Excel for analysis.
• Collections & Customer Communication
  • Monitor past-due accounts daily and prioritize follow-up based on aging, dollar value, and customer risk.
  • Contact late-paying customers professionally via phone, email, and formal letters to secure payment commitments.
  • Resolve billing disputes and escalate chronic late payers to management as needed.
  • Document all collection activity, promises-to-pay, and disputes within the ERP customer notes or collections module.
• Account Reconciliation & Reporting
  • Reconcile customer accounts and resolve discrepancies between ERP records and customer remittance advice.
  • Prepare weekly/monthly AR reports for leadership, highlighting high-risk accounts and DSO (Days Sales Outstanding) trends.
  • Support month-end close by providing accurate AR reconciliations.
  • On a monthly basis, closes and balances AR including creating Journal Entries.
• Additional Duties
  • Assist with credit reviews for new and existing customers.
  • Back up other finance team members during peak periods or absences.

Skills and Requirements

• Must be a U.S. Person (U.S. citizen or permanent resident) due to aerospace export controls (ITAR).
• Strong verbal and written communication skills—able to maintain professionalism while firmly pursuing collections.
• Excellent negotiation and de-escalation abilities when dealing with late-paying or difficult customers.
• Advanced Microsoft Excel skills (pivot tables, VLOOKUP, aging analysis).
• High attention to detail and accuracy in a fast-paced, deadline-driven setting.
• Ability to handle confidential information and work with sensitive government/contract data. Federal invoicing experience desired.
• Familiarity with aerospace contract terms, milestone billing, and progress payments is a plus.

Physical Requirements: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, use hand and fingers to flex and extend fingers with opposition of thumb-palmar grasp, talk or hear. The employee is regularly required to stand, walk, bend, stoop, reach, turn, twist, push, pull and to move within all areas of the facilities and parking lots. A computer is used to access, input and retrieve data. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, color vision, depth perception and the ability to adjust and focus.

EEO M/F/D/V

Custom Control Sensors, LLC. is an Equal Opportunity/Affirmative Action employer. All qualified applicants for employment shall receive fair and equal treatment regardless of their race (including hair texture and protective hairstyles, such as braids, locks, and twists), color, religion, creed, sex/gender, marital or registered domestic partnership status, age, national origin or ancestry, citizenship, pregnancy, childbirth, breastfeeding or related medical conditions, mental or physical disability (including HIV and AIDS), medical condition including genetic information or characteristics (including those of family members), sexual orientation, veteran or military status, gender identity, gender expression, transgender status or any other basis protected by federal, state or local law, ordinance or regulation. The policy not to discriminate includes, but is not limited to, advertising for positions, recruiting, hiring, placement, promotion, transfer, rates of pay, discipline and termination.

**NO OUTSIDE RECRUITMENT OR STAFFING AGENCIES**