Accountant

Description Salary Placement: The salary range provided above represents a good‑faith estimate of the salary the Agency expects to pay for this classification. The Agency reserves the right to set salary placement outside of the listed range based on factors including, but not limited to, qualifications and experience, position complexity, internal equity, and organizational need. Employment Type At‑Will / Non‑Union Represented. Schedule Flexible (9/80; after the training period is satisfactorily completed). A flexible schedule is dependent on satisfactory job performance, conduct, and attendance and/or may be withdrawn at any time to meet agency needs. Two days in‑person at Access Services HQ in El Monte and allows for three days of remote work per week. Summary / Responsibilities Perform accounting functions involving the application of accounting standards, principles, and practices. Monitor vendor’s database, purchase orders, service maintenance agreements; prepare quarterly sales tax reporting; verify and analyze contract terms/limits, update contract files, review vendor invoices, process P‑card transactions, handle vendor inquiries and monitor all transportation providers’ contract using spreadsheets and other databases. Process ADP payroll on a bi‑weekly basis and other payroll related duties as assigned. Prepare and update the drawdown schedules of eligible expenses and grants for reimbursement. Duties also include account coding; establishing and reconciling amounts for posting to the general ledger; matching invoices received against purchase orders/requisitions; reviewing processed checks; maintaining vendor files; processing daily remote deposits; and assisting in various accounting related projects as needed. Examples of Duties Perform various accounting functions involving monthly and year‑end closing. Process vendor’s invoices and payments (checks, ACH and P‑cards). Responsible for monthly review of revenue and expense account analysis schedules and the preparation of balance sheet account schedules. Monitor the processing of various receivables to ensure accuracy and timely collection. Prepare and update the schedules for funding and other grants. Perform monthly bank and cash receipts reconciliation and posting of daily cash transactions in the accounting system. Process bi‑weekly payroll through ADP and other payroll duties as assigned. Provide weekly cash requirements to Controller for cash planning. Close monitoring of actual and budgeted expenses by cost centers, funds, activities and tasks. Prepare spreadsheets and supporting documents for the annual audit. In coordination with the Controller and Accountants, prepare and update, as the need arises, the Accounting Manual. Assist with various projects (e.g., budget comparison, account reconciliation and other special assignments). Record fixed assets transactions and monthly depreciation; review annual business property tax statements; prepare journal entries for monthly financial transactions; allocate expenses; update various schedules for regulatory report compliance; prepare 1099 forms; and assist other AP staff as needed. Assist in the preparation of NTD schedules. Other duties as assigned. Supervisory Responsibilities None exercised. Typical Qualifications Education: Bachelor’s Degree (BA, BS) from an accredited college or university with major coursework in Accounting, Finance or Business Administration. Experience: Minimum of three years of recent experience in preparing financial statements, payroll processing experience through ADP and other related general accounting functions. Equivalency Provision: A combination of business experience and education may be considered. Licenses/Registrations: Not applicable. Certificates: Not applicable. Knowledge, Skills & Abilities Microsoft Office applications (Word, Excel, PowerPoint) and ERP accounting software. Accounting principles and practices and ability to apply knowledge where procedures may not be well defined and where sound methods for future processing are required. Audited financial statements and non‑profit/public sector accounting preferred. Payroll processing procedures, including wage calculations, deductions, tax withholdings, and compliance with applicable federal and state regulations. Skills Communicate skills and work well with all levels of management. Exhibit detail‑orientation and excellent organizational skills. Work as a team and/or work independently with minimal supervision. Using payroll and accounting systems (e.g., ADP) to process and maintain accurate payroll records. Abilities Analyze general ledger accounts and prepare various monthly schedules. Prepare bank reconciliation statements and balance sheet account reconciliations; investigate discrepancies and resolve them in a timely manner and prepare correcting or reclassification entries as needed. Read, analyze and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Write reports, business correspondence and procedure manuals. Effectively present information and respond to questions from groups of managers, clients, customers, and the general public. Apply concepts such as fractions, percentages, ratios and proportions to practical situations. Solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Interpret a variety of instructions furnished in written, oral, diagram or schedule form. Accurately process payroll in compliance with applicable federal and state regulations. Working Conditions The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Physical Demands: The position requires constant sitting and occasional walking and standing. The employee is expected to talk and hear, with staff, vendors, and the public in person and by telephone. The employee uses hands and fingers to operate a computer and telephone keyboard, handle or touch office equipment; and reach with hands and arms. The employee bends, stoops, or squats to access, place and retrieve files, supplies and records, and reaches, lifts, and move records and documents weighing up to 20 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus to read and operate office equipment as necessary during the course of the work assignments. Mental Demands: Employees are regularly required to use written and oral communication skills; read and interpret data; use math and mathematical reasoning; analyze and solve problems; learn and apply new information; perform highly detailed work on multiple, concurrent tasks; meet intensive and changing deadlines and interact with staff, customers, vendors, contractors, and the public. Equal Opportunity Employer Access Services is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, Access Services will provide reasonable accommodations to qualified individuals with disabilities. Benefits Overview Medical: Access covers 90% (HMO) or 80% (PPO). Employee pays 10% or 20% via payroll deduction. Eligibility begins after 30 days of employment. Dental: Access covers 90% (DHMO) or 80% (DPPO). Employee pays 10% or 20% via payroll deduction. Eligibility after 30 days. Vision: Access covers 80% of vision insurance premiums. Employee pays 20% via payroll deduction. Chiropractic Care: Up to 20 visits per year, In‑Network. Long‑Term Disability: 66 2/3% of employee’s monthly earnings, subject to a maximum amount per month. Life Insurance: Group term life insurance coverage with premium paid up to one time the employee’s annual salary. Flexible Spending Account (FSA): Pre‑tax contribution allowed for medical and dependent care expenses. Retirement: CalPERS (employee vested after 5 years), MissionSquare 403(b) and 457 with no employer contributions. Paid Time Off (PTO): 22 days for 0‑4 years, 27 days for 5‑7 years, 32 days for 9+ years. Mandatory holidays: 12 paid holidays. Additional optional benefits: Group term life and AD&D, LTD, LTC insurance, pre‑tax deferred compensation 403(b) and 457, tuition assistance, employee assistance, PSLF loan forgiveness, flexible/hybrid schedule. #J-18808-Ljbffr