Senior Grant Administrator

The Senior Grants Administrator provides full lifecycle research administration support across a complex portfolio of principal investigators (PIs). The role serves as a primary advisor to faculty on grant management, financial strategy, compliance, and operational execution.
This position supports NIH, industry, foundation, and internal funding sources and operates within a hybrid work model.
Senior Grants Administrator supporting complex multi-PI research portfolios
Responsible for full lifecycle grant management and advanced Workday costing allocations (CAPAS). Hybrid role serving as key financial advisor and liaison across research, finance, and HR.
Candidate experience is thoughtfully considered throughout the recruitment process, and we offer flexibility in salary based on qualifications and experience.

Education:
Bachelor's Degree Related Field of Study required Required Qualifications:

• 5+ years of experience in research administration or grants management
• Experience with pre-award and post-award processes
• Experience managing NIH or other federally funded grants
• Demonstrated financial management and budgeting experience

Experience: Pre-Award

• Develop and prepare grant proposals, budgets, and submission materials
• Coordinate institutional review and submission processes
• Ensure compliance with sponsor guidelines and submission requirements

Post-Award

• Establish and manage research funds
• Monitor budgets, expenditures, and financial performance
• Perform financial forecasting and variance analysis
• Prepare sponsor reports and deliverables

Workday Costing & Financial Management

• Manage costing allocations across multiple funding sources (grants, cost centers, internal funds)
• Initiate and complete CAPAS transactions (retro costing, payroll adjustments)
• Reconcile payroll expense to grant budgets and financial reports
• Ensure alignment with Budgeted effort, sponsor allowability and institutional policy

Portfolio Management

• Manage multiple PI portfolios across diverse funding mechanisms
• Serve as primary financial and administrative contact
• Advise on funding strategy, cost allocation, and resource planning

Compliance & Risk

• Ensure adherence to federal, sponsor, and institutional requirements
• Monitor effort certification and salary cap compliance
• Identify and escalate financial or compliance risks

Workforce & Operational Support

• Support payroll/time tracking alignment (UKG)
• Assist with hiring and labor distribution planning
• Coordinate contractor onboarding via Beeline
• Align staffing with funding and portfolio needs

Collaboration

• Partner with Research Management, Finance, HR, and Compliance
• Serve as liaison between faculty and administrative teams
• Support high-volume proposal cycles and operational priorities

Preferred Qualifications:

• Experience in academic medical center environment
• Experience with Workday and costing allocations
• Experience with CAPAS or similar payroll allocation tools
• Familiarity with UKG and/or Beeline systems
• Certified Research Administrator (CRA)

Functional Competencies

• Research Financial Management
• Grant Lifecycle Management (Pre- and Post-Award)
• Budget Development and Forecasting
• Compliance and Regulatory Knowledge
• Workday Costing Allocation and Payroll Reconciliation

Behavioral Competencies

• Analytical Thinking: Interprets financial data and identifies trends
• Attention to Detail: Ensures accuracy in financial and compliance processes
• Communication: Effectively partners with faculty and cross-functional teams
• Problem Solving: Resolves complex financial and operational issues
• Adaptability: Operates in a high-volume, evolving environment

Leadership Competencies

• Mentorship and knowledge sharing
• Initiative and ownership of portfolio outcomes
• Cross-functional collaboration and influence

Candidate experience is thoughtfully considered throughout the recruitment process, and we offer flexibility in salary based on qualifications and experience.

Mass General Brigham Incorporated is an Equal Opportunity Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.