Administrative Assistant

Administrative Assistant - Fort Lauderdale, FL

We are currently seeking candidates for an Administrative Assistant position with a growing global insurance company located in Fort Lauderdale, FL. The Administrative Assistant will provide administrative support to key senior leaders and will be responsible for performing heavy calendar management, coordinating domestic and international travel arrangements, preparing reports, managing vendor relations, and overseeing daily office operations. The ideal candidate will have 5-10+ years of administrative/office management experience in professional services.

This is an 1-3+ month contract opportunity, paying between $30-$40/hour (depending on experience). This position is required to be onsite 5 days per week in their Fort Lauderdale office.

Responsibilities:

• Perform complex calendar management via Microsoft Outlook.

• Coordinate travel arrangements and itineraries (domestic and international).

• Spearhead logistical coordination of meetings and events, ensuring optimal preparedness and execution.

• Prepare and deliver detail-intensive materials, including client reporting, presentation materials, and meeting prep packets.

• Manage internal and external correspondence, and develop and maintain strong relationships with internal teams and external parties, including clients and vendors.

• Assist in new-hire onboarding processes and logistics, including ordering necessary equipment.

• Update and maintain detailed information in appropriate systems.

• Perform expense reporting.

• Support special projects (as needed).

Qualifications:

• Bachelors degree (required).

• 5-10+ years of administrative experience in professional services.

• Strong communication (written and verbal) and interpersonal skills.

• Proven ability to navigate competing deadlines and changing priorities.

• Excellent time-management, organization, and prioritization skills.

• Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, Outlook) and Concur

• Ability to work collaboratively and independently, while maintaining professionalism and confidentiality.

• Flexible and responsive professional willing to provide executive support outside of standard business hours as needed.

For immediate consideration, interested and qualified candidates should send their resume to Olivia at View email address on click.appcast.io.