Senior Billing Specialist

Founded in 1939, Higgs Fletcher & Mack LLP is one of San Diegos most established and respected full-service law firms. With more than 70 attorneys across 20+ practice areas, the firm provides sophisticated legal counsel to businesses, organizations, and individuals throughout California. Known for its commitment to excellence, collaboration, and client service, Higgs Fletcher & Mack combines the depth and expertise of a large law firm with the personalized attention of a boutique practice. We foster a culture of professionalism, integrity, diversity, and community involvement, giving employees the chance to build rewarding careers while contributing to meaningful client outcomes and lasting community impact.

The ideal candidate will bring at least 5 years of legal billing experience, exceptional organizational skills, and the ability to manage multiple priorities in a fast-paced, collaborative environment.

Job Responsibilities

• Prepare, review, and finalize client invoices in accordance with firm and client billing guidelines, including adjustments for write-downs, rate corrections, trust applications, and split billing.
• Submit invoices through electronic billing platforms, manage rejections or adjustments, and ensure compliance with ABA task/activity codes and client-specific billing standards.
• Monitor attorney time entries and expenses for accuracy and compliance; assist with collections and follow up on outstanding accounts.
• Maintain eBilling platform credentials and configurations, onboard new clients, manage rate approvals, and ensure proper matter mapping and setup in Aderant.
• Process LEDES files for structure and code accuracy, redact irrelevant content from AP invoices, and ensure billing documents are clear and professional.
• Collaborate with attorneys, staff, and client representatives to resolve billing discrepancies, submit appeals, and clarify billing narratives to avoid invoice rejection.
• Maintain billing records, generate monthly reports for attorneys and the Director of Finance, Accounting & Operations, and provide insights on trusts, AR, time/cost accruals, and matter status.

Qualifications

• High school diploma
• At least 5+ years of legal billing experience in a law firm environment
• Must have familiarity with billing software (e.g. Aderant, Pro Law or Elite 3E)
• Strong attention to detail and organizational skills
• Excellent communication and interpersonal abilities
• Ability to manage multiple deadlines and work independently
• Discretion in handling confidential financial and client information
• Proficiency in software such as iManage and SQL database is preferred.

Job Type: Full-time

Anticipated Base Salary: $80,000.00 - $85,000.00

Benefits & Perks

• 401(k)
• Health insurance
• Dental insurance
• Vision insurance
• Employer-paid Life and AD&D insurance
• Short-Term Disability & Long-Term Disability
• Generous Paid Time Off
• Paid holidays
• Free on-site gym membership
• Access to building lounge featuring indoor & outdoor terrace decks that include Bevi Water, Social Game Room (pool tables, golf simulator), mothers room and more!
• Monthly transportation allowance
• Ongoing on-site workshops & continuing education programs

Schedule : Monday to Friday

Work Location: On-site Monday-Fridayuntil fully trained, then hybrid