Scheduling Coordinator

Scheduling Coordinator

Job location - Provo, UT

Reports to - Director of Operations

Job purpose Alpine Air is currently seeking a Scheduling Coordinator to be located at their headquarters in Provo, Utah. The Scheduling Coordinator will be responsible for developing and maintaining pilot schedules for both Base and Floater pilot groups of Alpine Air.

Duties and responsibilities The selected applicant will be responsible for but not limited to the following duties:

• Develop and maintain pilot schedules for both Base and Floater pilot groups.
• Coordinate pilot rotations, travel schedules, hotel accommodations, and transportation logistics for Floater pilots.
• Process pilot time-off requests, vacation requests, training events, and schedule changes in coordination with Base Flight Management and the Chief Pilot group.
• Monitor pilot duty and rest compliance in accordance with 14 CFR §135.265 and company policies.
• Track cumulative flight time, duty time, rest periods, and days-off requirements to ensure regulatory compliance.
• Coordinate with OCC, Base Flight Management, Training, and Maintenance to support operational coverage and minimize disruptions.
• Assist with pilot staffing coverage during irregular operations, sick calls, weather events, maintenance delays, and charter activity.
• Maintain accurate pilot schedule records and distribute schedule updates in a timely manner.
• Assist with Pilot Records Database (PRD) submissions, reviews, and compliance requirements.
• Assist with pilot records management, including training records, qualification tracking, employment records, and onboarding/offboarding documentation.
• Coordinate with the Training Department regarding recurrent training, check rides, qualification expirations, and pilot currency requirements.
• Support hiring and onboarding activities by assisting with pilot file reviews and required documentation collection.
• Maintain confidentiality of employee records and company operational information.
• Ensure scheduling practices align with company manuals, FAA regulations, and operational requirements.
• Communicate professionally with pilots, Base Flight Management, OCC personnel, and company leadership regarding scheduling and operational matters.
• Assist in development and improvement of scheduling procedures, tracking tools, and operational reporting processes.
• Perform additional administrative and operational support duties as assigned by Flight Operations management.

Qualifications Qualifications include:

• Previous aviation industry specific work experience is preferred
• Excellent proficiency in MS Office, especially MS Word (expert level)
• Ability to quickly grasp complex technical concepts
• Excellent time management skills and ability to multi-task and prioritize work
• Strong organizational and planning skills
• Ability to deliver high quality documentation
• Attention to detail and problem-solving skills
• Must be able to type 50 WPM
• Excellent written and verbal communication skills
• High school diploma required; BS/BA in administration or relevant field will be preferred

Working conditions While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts, fumes, toxic chemicals, and heat. The noise level in the work environment is usually low. This position is a Full-Time position, 35-40 hours per week, with competitive compensation and 401k with matching contribution. Paid Time Off, eight paid holidays per year, Medical, Dental, Vision, and Life Insurance are available immediately upon employment.

Physical requirements The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, talk, or hear. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, and ability to adjust focus.

Approved by: - Max Crandall - Director of Human Resources

Date approved: - 06/03/2026

Reviewed: - 06/03/2026

ALPINE AIR IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER. Prospective employees will receive consideration for employment without discrimination on the basis of race, color, religion, sex, age, national origin, ancestry, disability, veteran status, or any other factor prohibited by law or regulation. Potential candidates will be required to pass a pre-employment drug test prior to receiving an offer of employment. This employer participates in E-verify. Alpine Air will provide the Social Security Administration and, if necessary, the Department of Homeland Security with information from each new employee's I-9 to confirm work authorization.