Administrative Assistant

Payroll Assistant,

Perform clerical and administrative functions such as handling correspondence, scheduling, organizing, maintaining digital/paper files, and provide information to clients.

Skills Required:
Social

• Must have extreme attention to detail.
• Adjusting assignments based on changing priorities.
• Teaching others how to do something.

Resource Management Skills

• Managing one's own time.
• Obtaining and seeing to the appropriate use of equipment, facilities, and materials needed to do certain work.

Desktop Computer Skills

• Databases - Using a computer application to manage large amounts of information, inputting data, retrieving specific records, and creating reports to communicate the information.
• Graphics - Working with pictures in graphics programs or other applications, including creating simple graphics, manipulating the appearance, and inserting graphics into other programs.
• Internet - Using a computer application to create, manipulate, edit, and show virtual slide presentations.
• Presentations - Navigating the Internet to find information, including the ability to open and configure standard browsers; use searches, hypertext references, and transfer protocols; and send and retrieve electronic mail (e-mail).
• Spreadsheets - Using a computer application to enter and format text and numerical data; insert, delete, and manipulate cells, rows, and columns; and save worksheets, charts, and graphs.
• Word Processing - Using a computer application to type text, insert pictures, edit, print, save, and retrieve word documents

Work Activities

• Interacting With Computers
  • use computers to enter, access or retrieve data
  • use desktop publishing software
  • use spreadsheet software
  • use word processing or desktop publishing software
• Performing Administrative Activities
  • maintain records, reports, or files
  • fill out business forms
  • prepare documents
  • route multi-line telephone calls
  • maintain appointment calendar
  • process payroll documents, records, or checks
  • prepare tax reports
  • process invoices
• Performing for or Working Directly with the Public
  • greet customers, guests, visitors, 

Technology Tools

• Electronic mail software
  • Microsoft Outlook
• Spreadsheet software
  • Microsoft Excel
• Word processing software
  • Microsoft Word
• Time accounting software
  • Timekeeping software
• Video conferencing software
  • Web conferencing software