Patient Liaison

Established in 1996 and rebranded to Scout in 2024, we built our foundation on planning meetings for numerous organizations within the life sciences sector (Scout Meetings). In response to emerging industry needs, we expanded our services to include Scout Clinical, one of the top providers of clinical trial patient reimbursements and travel.


Scout is recognized as a leader in our field for innovation in service, attention to detail, our stellar team members, and making the complex easier. If this interests you, we'd love to have you join our rapidly growing team!


Position Summary:


The Patient Liaison provides support to patients and clinics involved in pharmaceutical research trials. You would be responsible for ensuring that customers (patients and clinics) of Scout Clinical receive excellent and consistent service. This includes reviewing and approving travel and expense reimbursement requests, partnering with our vendors to fulfill services, and answering questions in a timely and courteous manner.

Schedule information
Fully remote position for the following shift:

• Wednesday - Sunday | 8:30 AM - 5:30 PM EST (flexible to match time zone)

Hours: 9-hour shift (including 1-hour lunch for a total of 8-hour shift)
Some holiday work may be required.


Responsibilities of this position include, but are not limited to:

• Serve as the primary point of contact for our patients, study sites, vendors, and other related parties.
• Scheduling travel requests for patients enrolled in clinical trials, including:
  • Arrangements include flights, hotel, ground transportation, and special needs assistance, as well as providing any assistance for any issues that arise during travel
  • Interaction and management of vendors handling travel requests
  • Review travel requests against study parameters and seeking approvals where necessary
• Processing expense reimbursements to patients for approved expenses, including review against study parameters and seeking approvals, where necessary for those expenses
• Responsible for supporting study site personnel on how to use the online portal, including:
  • Creating/entering requests in the portalif applicable
• Complete all required initial and ongoing training within a reasonable or provided timeframe

The ideal candidate will have the following experience, skills, and knowledge:

• BS or BA degree or equivalent experience
• Minimum 3 years of experience within the customer service or life sciences industry preferred
• Experience working with multiple independent vendors to achieve results on a deadline
• Experience in the travel and/or hospitality industry is a plus
• Strong computer skills (Excel, Word, Outlook, Internet Explorer)
  • Ability to modify, edit, and create Excel spreadsheets and Word documents
  • Ability to conduct hotel, venue, and destination research online
• Ability to work with financial information, including knowledge and understanding of foreign currency and the ability to convert to USD
• Ability to track and manage key dates/deadlines
• Timely, professional, courteous correspondence and communication with clients, vendors, and colleagues
• Well organized with the ability to prioritize and multitask
• Customer service oriented
• Patient, flexible attitude
• Ability to work within and meet strict deadlines/time management
• Thrive in fast-paced environments, maintaining performance under pressure
• Self-motivated and results-driven, while following instructions to achieve optimal outcomes
• Innovative problem solver, using critical thinking to address challenges proactively
• Diplomatic and discreet
• Collaborative team player, fostering positive relationships with colleagues and clients

Scout offers a competitive compensation and benefits package designed to support your health, work-life balance, and growth. Benefits include medical, dental, and vision coverage and more.

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