Event Operations & Production Assistant

Job Description

Job Description

Benefits:

• 401(k)
• 401(k) matching
• Competitive salary
• Employee discounts
• Free uniforms
• Opportunity for advancement
• Paid time off

Join the Kristopher Renee Team

Kristopher Renee is a luxury event planning, design, and production company specializing in weddings, celebrations, immersive experiences, floral design, balloon décor, event rentals, tablescape styling, corporate events, and custom installations.

As a full-service event company, our work goes far beyond event setup. We design, plan, coordinate, style, install, produce, and manage every detail of our events while also maintaining operational systems, inventory, office organization, client communication, vendor coordination, and production preparation behind the scenes.

We are seeking dependable, professional, creative, and detail-oriented Event Operations & Production Assistants to support both the operational and event execution sides of the business.

This role is ideal for individuals who enjoy creative environments, hands-on work, organization, hospitality, design execution, and fast-paced event production. Team members will support day-to-day operations, event preparation, installations, client experiences, inventory management, and event-day execution.

At Kristopher Renee, every team member contributes to the elevated experience our clients expect. We value professionalism, accountability, hospitality, teamwork, and excellence in every aspect of our work.

Position Overview

Event Operations & Production Assistants support the overall functionality of the company both in-office and on-site at events. Responsibilities include assisting with office operations, inventory organization, event preparation, vendor coordination, décor production, floral and balloon prep, installations, event setup and breakdown, guest experience support, and maintaining company standards throughout all stages of event execution.

This role requires flexibility, professionalism, attention to detail, physical stamina, strong communication skills, and the ability to work collaboratively in fast-paced environments.

Day-to-Day Operations Responsibilities

Team members assist with maintaining the daily operational readiness of the company, office, inventory, and production spaces.

Responsibilities may include:

· Opening and preparing the office, studio, or workspace for daily operations

· Maintaining a clean, organized, and professional office environment

· Cleaning and organizing production areas, prep stations, storage spaces, and workrooms

· Organizing inventory including linens, chargers, candles, vases, florals, balloon supplies, signage, rentals, tablescape items, décor inventory, and event materials

· Assisting with inventory counts, labeling, restocking, and inventory tracking

· Cleaning and maintaining décor items, candle holders, vases, containers, shelves, and event materials

· Organizing storage units, inventory shelves, décor walls, floral supplies, and rental inventory

· Preparing décor bins, event materials, rental items, and packing lists for upcoming events

· Assisting with loading preparation and vehicle organization before events

· Assisting with office tasks such as printing, assembling materials, preparing signage, stuffing favor bags, organizing client materials, and assembling welcome items

· Supporting mock-up preparation and design staging for client meetings or content creation

· Assisting with floral processing, floral prep, greenery prep, candle preparation, and balloon preparation

· Inflating balloons and assisting with basic balloon garland or installation preparation

· Researching venues, vendors, rentals, event supplies, and event resources

· Calling or emailing vendors to confirm pricing, availability, delivery schedules, setup requirements, and logistics

· Assisting with venue walkthrough preparation and event logistics planning

· Supporting administrative tasks including returning calls, responding to inquiries, organizing paperwork, and confirming appointments

· Assisting with maintaining operational checklists, event notes, inventory systems, and production schedules

· Running business-related errands including supply pickups, inventory runs, floral market pickups, or vendor pickups when assigned

· Maintaining professionalism and confidentiality while supporting daily business operations

Pre-Event Responsibilities

Prior to guest arrival, team members assist with event preparation, production, installations, and venue setup.

Responsibilities may include:

· Loading and unloading event inventory, rentals, décor, floral materials, balloon supplies, signage, and production equipment

· Reviewing floor plans, timelines, setup instructions, installation notes, and design layouts

· Setting up tables, linens, chairs, lounge furniture, draping, signage, and event décor

· Installing tablescapes including chargers, glassware, flatware, napkins, menus, candles, and decorative elements

· Assisting with floral installations, centerpiece placement, greenery installations, and ceremony décor

· Assisting with balloon installations including garlands, columns, arches, and specialty displays

· Styling dessert tables, welcome tables, bars, lounges, favor displays, and specialty event areas

· Setting up backdrops, photo areas, signage displays, and custom installations

· Assisting with mock-up execution and styling adjustments as directed by leadership

· Supporting vendor arrivals and directing vendors to designated setup areas

· Assisting with event production transitions and timeline preparation

· Ensuring event setup meets company quality standards and design expectations

· Maintaining organization of tools, décor packaging, setup materials, and installation supplies throughout setup

· Identifying and communicating any setup concerns, damages, shortages, or venue restrictions immediately

· Supporting final walkthrough preparation before guest arrival

Event Management Responsibilities (During Events)

During events, team members assist with maintaining event flow, presentation, guest experience, and operational support.

Responsibilities may include:

· Maintaining cleanliness, organization, and professionalism throughout the event

· Monitoring décor, floral arrangements, candles, tablescapes, and installations to ensure they remain visually polished

· Assisting with timeline transitions including ceremony flips, reception resets, entertainment setup changes, and room transitions

· Supporting guest hospitality and directing guests appropriately when needed

· Assisting with seating guidance, activity stations, lounge areas, or guest flow management

· Supporting vendor coordination and communicating operational updates to leadership

· Restocking event materials, candles, napkins, signage, favors, or supplies as needed

· Assisting with management of interactive experiences, food stations, beverage stations, or specialty activations

· Monitoring rental items and company inventory throughout the event

· Supporting the Event Coordinator or Planner with operational and logistical tasks as needed

· Maintaining a calm, professional, and solutions-focused attitude during fast-paced or high-pressure situations

· Representing the Kristopher Renee brand professionally when interacting with guests, vendors, venues, and clients

Post-Event Responsibilities

Following the event, team members assist with breakdown, inventory management, cleanup, and operational reset responsibilities.

Responsibilities may include:

· Breaking down tablescapes, décor, floral installations, balloon installations, signage, candles, and specialty décor

· Properly packing rental inventory, fragile items, décor materials, and production equipment according to company procedures

· Organizing and separating company inventory, client items, rental returns, and vendor materials

· Assisting with inventory counts to ensure all company items are accounted for

· Cleaning décor items, containers, candles, vases, tools, and production materials after events

· Removing trash and completing designated cleanup responsibilities

· Assisting with venue reset requirements when applicable

· Loading vehicles safely and efficiently for return transport

· Returning inventory to designated storage areas in an organized manner

· Reporting damaged, missing, or broken items immediately

· Supporting post-event office or storage reset responsibilities when needed

· Assisting with event material organization for upcoming events

What We Value

We are looking for individuals who demonstrate:

· Reliability and punctuality

· Professionalism and accountability

· Strong communication and teamwork

· Attention to detail

· Adaptability in fast-paced environments

· Hospitality and client-focused service

· A willingness to contribute wherever needed

· Creativity and pride in producing quality work

· Respect for clients, guests, vendors, venues, and fellow team members

Requirements

· Availability to work days, evenings, weekends, and holidays as needed

· Reliable transportation to various event locations throughout Northern California

· Ability to lift and carry 40–50 lbs regularly

· Ability to stand, walk, bend, and move for extended periods

· Ability to follow timelines, instructions, setup diagrams, and operational procedures carefully

· Comfortable working both indoors and outdoors in varying weather conditions

· Ability to work efficiently in physically demanding and fast-paced environments

Preferred Experience

While not required, the following experience is a plus:

· Event planning or event setup experience

· Hospitality, banquet, restaurant, or customer service experience

· Floral, balloon, rental, or décor installation experience

· Administrative or office support experience

· Interest in event planning, hospitality, design, or creative production

· Experience working on collaborative teams

Why Join the Kristopher Renee Team

Working with Kristopher Renee provides hands-on experience in luxury event production, design, operations, and hospitality while allowing team members to grow within a creative and professional environment.

Our team contributes to creating elevated, memorable experiences for clients while developing valuable skills in event production, operations, customer service, design execution, and business management.

If you are dependable, hardworking, creative, and excited to be part of producing exceptional experiences, we would love to hear from you.

Apply today to join the Kristopher Renee Team.