Administrative Assistant

Administrative Assistant

Under general supervision, provide overall office administrative support, focused on office administration and clerical duties with some project and accounting support. Handle differing situations, problems, and deviations in the work according to the supervisor's general instructions, priorities, policies, and project goals.

Responsibilities

• Help to set up new computers and maintain computer inventory.
• Coordinate maintenance of office equipment.
• Inventory and purchase office and breakroom supplies.
• Make travel and meeting arrangements.
• Handle ingoing and outgoing mail/package duties.
• Manage incoming calls and visitors.
• Assist with overall management of the facility.
• Schedule training and in-house meetings.
• Review and enter data for vehicle/equipment units log.
• Place orders for luncheons and assist with setup and teardown.
• Maintain kitchen cleanliness and organization.
• Assist accounting with client invoices and statements.
• Perform other duties as assigned.

Essential Skills

• Minimum 1 year of relevant office experience.
• High School Diploma or GED required; Associates Degree preferred.
• Valid driver's license with a driving record in good standing.
• Proficiency in Microsoft Office (Word and Excel).
• Ability to multi-task and make logical decisions.
• Capable of handling multiple interruptions throughout the day and being flexible.
• Excellent communication skills with a positive attitude.
• Team and client-centered focus.
• Highly organized and detail-oriented.
• Ability to work well in a fast-paced, deadline-oriented environment.

Additional Skills & Qualifications

• Customer service.
• Filing and calendar management.

Work Environment

This position is onsite in Tampa, five days a week. The role involves sitting at the front desk and initially reporting to a supervisor located in another office. The office environment is supportive, with opportunities for career advancement, a nice location, and the potential for benefits and a pay increase upon becoming a full-time employee.

Job Type & Location

This is a Contract to Hire position based out of Tampa, FL.

Pay and Benefits

The pay range for this position is $18.00 - $22.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Tampa, FL.

Application Deadline

This position is anticipated to close on Jul 8, 2026.