Accounts Payable Specialist

Job Description

Job Description

Description:

Company: Soyventis North America LLC 

Location: Morristown, NJ 

About Soyventis

Soyventis North America LLC is a growing chemical supply chain and distribution company. We are seeking a detail-oriented, organized, and proactive Accounts Payable Specialist to join our accounting team in Morristown, New Jersey.

The ideal candidate will have experience in accounts payable, strong attention to detail, and the ability to manage multiple responsibilities while maintaining accurate financial records and professional vendor relationships.

Position Summary

The Accounts Payable Specialist is responsible for supporting the company's daily accounts payable operations, including invoice processing, payment recording, vendor communications, employee expense reports, and account reconciliations.

This position will work closely with the Accounting Supervisor and collaborate with Sales, Logistics, and other departments as needed. The role also includes maintaining accounting records, supporting audits, and assisting with general office administration.

Essential Functions

• Retrieve invoices from email and OneDrive folders.
• Post approved AP invoices into the accounting system.
• Maintain and update cash flow spreadsheets in coordination with the Accounting Supervisor.
• Record outgoing payments and reconcile accounts.
• Answer incoming phone calls and respond to vendor inquiries.
• Manage email communications with vendors regarding payments, invoices, and documentation.
• Process employee expense reports in the accounting system.
• Set up new customers in the SAP Business Partner (BP) module.
• Assist with audits by providing requested documentation.
• Order and maintain office supplies.

Non-Essential Functions

• Liaise with Sales and Logistics teams as needed.
• Maintain up-to-date vendor records in the BP system.
• Request and collect essential vendor documents, such as W-9s.
• Follow up with vendors for account statements and missing invoices.
• Deposit checks at the bank

  Qualifications & Requirements

• Prior experience in accounts payable or general accounting preferred.
• Bachelor's degree in accounting
• Previous accounting experience in a supply chain, distribution or trading company is preferred
• Strong knowledge of Microsoft Excel and familiarity with accounting systems (SAP experience is a plus)
• High attention to detail and accuracy.
• Strong communication skills, both written and verbal
• Ability to manage multiple tasks and meet deadlines
• Customer-service oriented with a proactive and professional approach.
• Comfortable working in a structured on-site office environment.

Benefits

• Medical, Dental, and Vision Insurance
• 401(k) with Company Match — up to 4%
• Paid Time Off and Holidays
• Company-Paid Life Insurance
• Employee Assistance Program (EAP)