Procurement Coordinator

Procurement Coordinator

The Community College of Denver (CCD) seeks candidates who demonstrate a strong commitment to fostering an inclusive learning and work environment and who can effectively work with students, families, faculty, instructors, and staff from diverse backgrounds. As a Hispanic-Serving Institution, CCD is dedicated to expanding access and opportunity for nontraditional students, supporting workforce development, and strengthening community partnerships that promote educational attainment and career success. Serving a diverse student population, CCD values individuals who contribute to its mission of advancing social, civic, and economic vitality.

Job Summary: The Procurement Coordinator provides essential administrative and operational support to the Director, Associate Director, and Purchasing Agents. This role acts as the central hub for the intake and tracking of all institutional contracts, supporting the agents in procurement requests with file maintenance, and document routing. The coordinator ensures all activities maintain a high level of customer service for campus departments.

Duties & Responsibilities:

• Contract Intake & Lifecycle Tracking Centralized Intake: Serve as the primary point of entry for all contract-related requests, ensuring initial documentation is complete before processing. Database Management: Maintain and update a centralized contract tracking system to monitor the status of agreements from initial requisition through final execution. Signature Routing: Coordinate the formal routing of contracts to the Associate Director or Director for delegated signature authority. Renewal Monitoring: Proactively track contract expiration dates and notify Purchasing Agents or leadership of upcoming renewals to ensure continuous service.
• Administrative Team & Agent Support Procurement Support: Assist Purchasing Agents by verifying that required insurance certificates and documentation are present in the electronic files. Solicitation Assistance: Support the execution of Documented Quotes (DQ) and formal solicitations by coordinating meeting schedules for evaluation committees. Contract Transition: Partner with the Purchasing Agents and Associate Director to ensure purchases requiring formal agreements are successfully transitioned into the contract lifecycle. Records Management: Maintain auditable electronic files for all departmental activities. Track subscriptions and memberships for the entire college. Procurement Advisory Group (PAG) Liaison: Be the point of contact for the group to schedule meetings, manage documents and team's site.
• Operations & Compliance Support Reporting: Assist in the preparation of quarterly and annual reports. Pcard Backup: Support the Commercial Card Program by assisting with monthly audits of cardholder transactions and verification of backup. Vendor Coordination: Assist departments to resolve discrepancies in invoicing or receiving to ensure timely payment and accurate encumbrance management. Document Management: Scanning required documentation into BDM.

Competencies/KSAs: Knowledge and use of the Banner ERP system.

Minimum Qualifications: Any equivalent combination of education, experience, knowledge, skills, and abilities. Education: Bachelor's degree in business, accounting, or a closely related field from an accredited college or university OR An associate's degree with 3+ years of experience may be considered. Experience: 1-2 years of accounting or professional purchasing/administrative experience. Licensure: Basic Procurement Certificate: Required to complete the certification within 90 days of hire through the Colorado Procurement University (COPROU).

Preferred Qualifications: Experience working in a community college or State of Colorado setting. Knowledge/Skills/Abilities: Problem solving and critical thinking skills. Strong customer service and communication skills. Highly detail-oriented and well-organized for tracking complex documents. Demonstrated proficiency in Excel (Intermediate to Advanced), Word, and Adobe. Ability to multitask and manage competing deadlines.