Accounts Payable Specialist

Job Description

Job Description

In the role of Accounts Payable Clerk, you ensure that all aspects of the accounts payable process are executed with precision. You will be responsible for processing invoices, reconciling statements, and verifying expenses to maintain accurate financial records. You'll communicate effectively with vendors and internal teams to resolve any discrepancies, ensuring payments are made on time. You'll work in an office setting, where attention to detail and organizational skills are essential to support the company's financial integrity. Compensation:

$20 - $25 hourly

Responsibilities:

INVOICE PROCESSING

• Receives, reviews, and processes vendor invoices, ensuring accuracy and adherence to company policies and procedures. 

• Verifies invoice details, such as pricing, quantities, and applicable discounts or credits. 

• Matches invoices with purchase orders, receiving documents, and other supporting documentation, ensuring proper authorization. 

• Resolves any discrepancies or issues with vendors or internal departments to ensure timely payment processing.

VENDOR MANAGEMENT AND COMMUNICATION

• Maintains strong relationships with vendors, acting as the primary point of contact for accounts payable-related inquiries. 

• Addresses vendor inquiries and resolves any payment-related issues promptly and professionally. 

• Establishes and maintains vendor master data, including accurate and up-to-date vendor records. 

• Files current insurance policies, bonds, licenses, and fixed assets to ensure organization and up-to-date information readily available for the Controller.

PAYMENT PROCESSING AND CASH MANAGEMENT

• Prepares payments for the Controller to process.

• Maintains accurate records of payment transactions, ensuring proper coding and documentation. 

• Monitors payment due dates to optimize cash flow and takes advantage of early payment discounts, if applicable. 

• Reconciles accounts payable transactions, resolving any discrepancies and addressing outstanding balances. 

Qualifications:

• Proven experience in accounts payable or related financial roles. 

• Proficient in QuickBooks and Microsoft Office. 

• Strong attention to detail and accuracy in data entry and documentation. 

• Knowledge of accounts payable processes, general accounting principles, and financial regulations. 

• Excellent organizational and time management skills, with the ability to meet deadlines. 

• Strong communication and interpersonal skills to interact with vendors and internal stakeholders. 

• Ability to work independently and collaborate effectively within a small team environment. 

About Company

Company culture is EVERYTHING to us! We don't just hire anyone, and we know this is not a fit for everyone. That is why we are upfront and honest about what this is going to entail and the rewards that come with it.

This is a great opportunity with our company, which has experienced massive growth over the past few years. We have a winning culture and are looking for responsible people to help us continue on our amazing trajectory!

• Must have a strong work ethic
• Benefits available