Executive Personal Assistant

Job Description

Job Description

Position Summary

The Executive Personal Assistant & Lifestyle Manager serves as the primary strategic partner and trusted right hand to the owners of Epting. This dynamic, multi-faceted role provides comprehensive 360-degree support across business operations, high-level logistics, personal health and wellness, and event hospitality.

The ideal candidate thrives in a fast-paced environment and excels at driving efficiency. By anticipating needs, managing complex schedules, directing personal projects, and championing a healthy lifestyle, you will empower the owners to focus on high-level strategy and business growth.

Role Overview

• Type: Full-Time | Exempt (Salaried)

• Schedule: Flexible scheduling required, including regular evening and weekend availability to support events, travel, and executive priorities.

• Reporting: Direct to the Company Owners

Key Responsibilities
Executive Support & Operational Management

• Calendar & Communication: Proactively manage complex personal and business calendars, prioritize daily activities, screen incoming communications, and ensure seamless follow-up on critical action items.

• Administrative Operations: Draft briefing materials, oversee expense reporting and credit card reconciliations, manage digital filings, and handle sensitive business documents with strict confidentiality.

• Project Coordination: Track executive initiatives, manage vendor relationships, follow up on outstanding project deliverables, and maintain clear status updates on special projects.

Personal Assistance & Lifestyle Logistics

• Household & Personal Support: Oversee vendor services, home maintenance, vehicle care, personal errands, gift purchasing, and family schedule coordination.

• Travel & Experiences: Plan and coordinate seamless business and leisure itineraries—including flights, luxury accommodations, ground transport, and dining/entertainment reservations.

• Financial Logistics: Track personal budgets, manage subscriptions, and oversee personal expense reporting.

Health, Fitness & Holistic Wellness

• Personalized Fitness: Design customized workout routines aligned with executive fitness goals, lead training sessions (or coordinate with external coaches), and track long-term progress.

• Nutrition Planning: Develop healthy meal plans, manage grocery sourcing, plan prep strategies, and collaborate with chefs or caterers to align with dietary preferences.

• Recovery & Wellness Routine: Schedule wellness services (massage, physical therapy, chiropractic care) and foster an environment that supports stress management and overall well-being.

Event Operations & Hospitality

• Onsite Event Execution: Serve as an key operational liaison during high-profile Epting events, galas, weddings, and festivals (often on evenings and weekends).

• VIP & Executive Hospitality: Coordinate white-glove hospitality for executive guests, sponsors, and key clients, ensuring high standards are met at every touchpoint.

• Logistics & Problem-Solving: Manage owner communications onsite, resolve last-minute logistical challenges, keep event schedules moving efficiently, and assist with production coordination.

Candidate Profile
Qualifications & Requirements

• Experience: 5+ years supporting high-level executives or business owners, with a proven track record of managing complex schedules and dynamic environments.

• Technical Skills: Advanced proficiency in Google Workspace, Microsoft Office, and modern project management tools.

• Licensing & Physical Demands: Valid driver’s license with a reliable vehicle; ability to lift up to 35 lbs; willingness to travel and work flexible hours (nights/weekends).

• Core Aptitudes: Uncompromising discretion, outstanding written and verbal communication, and a calm, decisive approach under pressure.

Preferred Experience

• Background in hospitality, luxury catering, or large-scale event production.

• Fitness/Nutrition: CPT certification (NASM, ACE, ACSM, or equivalent) and/or formal training in nutrition and healthy meal design.

• Current CPR/First Aid Certification.

Core Competencies & Success Measures
What Success Looks Like

• Maximized Executive Time: The owners' daily schedules, travel, and business priorities run seamlessly with zero friction.

• Proactive Execution: Projects move forward autonomously without constant supervision or hand-holding.

• Flawless Event Support: Onsite operations, VIP handling, and logistics during Epting events are executed smoothly and professionally.

• Sustained Wellness: Fitness, nutrition, and personal wellness routines are consistently integrated into the owners' active schedules.

• Peace of Mind: The owners experience significantly reduced administrative burden and total trust in your handling of private information.