Executive Assistant to the Executive Vice President & Provost (481)

Find your Career at Northern Illinois University! Executive Assistant to the Executive Vice President & Provost (481) Working Position Title Executive Assistant to the Executive Vice President & Provost (481) Classification Classification Executive Assistant Position Number Position Number 00000481 Open Date Open Date 10/07/2026 Close Date Close Date 10/14/2026 Priority Review Date Employee Class Employee Class Staff Full-Time/Part Time Full-Time/Part Time Full-Time FTE

FTE 1.00

Position Status Position Status Regular FLSA FLSA Exempt Job code Job code 3260 Union Representation Union Representation Non-Union Union Code Union Code N/A Unit/Department Unit/Department Office of Exec VP and Provost College/Unit College/Unit Office of the Exec VP and Provost Division Division Academic Division Location Location AL 215 Link to Department Website or Custom Search Page Position Summary, Requirements, and Qualifications Position Summary, Requirements, and Qualifications Overview The individual in this position is the key operational administrative assistant to the Executive Vice President and Provost. This individual serves as the primary liaison in oral and written communication between the EVP /P and all on- and off-campus administrative offices and agencies and is responsible for providing briefing information to the EVP /P for upcoming meetings and for the daily scheduling of the Provost’s meetings and activities. This individual operates as the chief of staff and represents the EVP /P both in written and oral communication as well as in person, as appropriate. Position Summary The Executive Assistant serves as the principal administrative and operational support professional to the Executive Vice President and Provost ( EVP /P). The position exercises a high degree of independent judgment, discretion, and decision-making authority in managing executive communications, strategic initiatives, divisional operations, governance activities, Board of Trustees matters, personnel processes, and institutional relationships. The Executive Assistant serves as a primary liaison between the EVP /P and university leadership, deans, faculty, staff, students, trustees, governmental agencies, external organizations, and community partners. The position coordinates executive-level projects, board activities, senior administrative searches, divisional initiatives, and personnel processes while regularly handling highly confidential and sensitive institutional matters. Essential Duties and Responsibilities Administrative Management Independently manages and prioritizes the EVP /P’s complex executive calendar, competing commitments, travel, meetings, speaking engagements, and divisional events. Coordinates all executive travel arrangements, itineraries, reimbursements, and compliance with university and state travel regulations. Manages Provost email box to EVP /P’s email to ensure priority items are being responded to. Independently respond on behalf of the EVP /P as appropriate. Serves as the principal liaison between the EVP /P’s Office and internal and external constituencies including university leadership, deans, faculty, students, the President’s Office, Board of Trustees, Illinois Board of Higher Education, governmental agencies, external organizations, community leaders, and higher education partners. Independently represents the EVP /P in meetings, committees, correspondence, planning activities, and interactions with internal and external stakeholders while exercising substantial discretion and judgment. Independently analyses, responds to, and resolves sensitive requests, concerns, complaints, and issues on behalf of the EVP /P while exercising sound judgment, diplomacy, and confidentiality. Program & Meeting Management Coordinates and manages Provost Deans Roundtable, Council of Deans, Academic Planning Council, and other executive leadership meetings, including agenda development, background materials, meeting logistics, minutes, action-item #J-18808-Ljbffr Northern Illinois University