Administrative Secretary

Job Responsibilities:

• Provide administrative support to leadership and team members.
• Schedule and set up meetings; book rooms as needed.
• Order catering for meetings and events.
• Assist with booking hotels, parking vouchers, and travel arrangements.
• Coordinate symposiums and events (100–150 attendees)
• Create flyers and assist with event materials
• Maintain calendars and meeting logistics
• Communicate effectively with the team and external partners.

Skills:

• Minimum 5 years of secretarial or executive assistant experience
• Familiarity with a hospital or research setting
• Strong organizational and time-management skills
• Proficient in Microsoft Office Suite
• Excellent communication and interpersonal skills
• Ability to take initiative and work independently
• Background in supporting research departments or scientific teams

Education/Experience:

• Requires a high school diploma or G.E.D. equivalent.
• One (1) year of experience within an office setting preferred.