Short-term Art & Design Administrative Associate

Art & Design Administrative Assistant/Associate

Simon & Schuster is a global leader in general interest publishing, dedicated to providing the best in fiction and nonfiction for readers of all ages, and in all printed, digital and audio formats. Its distinguished roster of authors includes many of the world's most popular and widely recognized writers, and winners of the most prestigious literary honors and awards. It is home to numerous well-known imprints and divisions and proudly brings the works of its authors to readers in more than 200 countries and territories.

The Art & Design Administrative Assistant/Associate role is key to supplying our Adult imprints with the materials needed to sell our books.

This position's tasks include:

• Clearing permissions, negotiating fees and appropriating rights for artwork and photography. Strong communication skills with colleagues, other departments and clients/freelancers/artists is necessary.
• Issuing purchase orders and FED forms, tracking and processing invoices, and archiving records
• Trouble shooting with accounts payable for freelancer payments
• Strong tracking skills for finding art ownership that is archival or found online.
• Working with our legal department to approve art usage
• Negotiating and clearing art with movie studios
• Creating 3D mock ups for Sales and Publicity
• Supplying Sales, Ad/Promo, Subrights, Marketing and Editorial with covers and files
• Managing the information on the DAM and the weekly Art Update that feeds to all Adult imprints
• Working with the Digital and POD groups to keep our covers up to date and cleared in a timely fashion. Tracking rights of archival covers.
• Managing design and art credit information and font clearances on covers
• Inputting production jacket/cover effects in TMM server.
• Photo and Art research
• Managing and assigning art department mechanical routings
• Overseeing the supplemental presentation for Sales Conferences which requires basic Indesign, Acrobat and Photoshop skills.
• Coordinating and recording Jacket meetings
• General Ad Min support: Manage/order art and office supplies, schedule meetings, filing, retrieving, and back up of cover art files

This is a temporary assignment expected to begin ASAP and last ~2 months.

Simon & Schuster US is an equal opportunity employer (EOE) including disability/vet. At Simon & Schuster US, the spirit of inclusion feeds into everything that we do. From employee benefits/programs and social impact outreach initiatives, we believe that opportunity, access, resources and rewards should be available to and for the benefit of all. Simon & Schuster US is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ethnicity, ancestry, religion, creed, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, gender expression, and Veteran status. The hiring salary range for this position applies to New York City, California, Colorado, Washington state, and most other geographies. Starting pay for the successful applicant depends on a variety of job-related factors, including but not limited to geographic location, market demands, experience, training, and education. The benefits available for this position include medical, dental, vision, 401(k) plan, life insurance coverage, disability benefits, tuition assistance program and PTO or, if applicable. Additionally, employees have access to our industry-first, Broad Based Ownership program, which makes all employees partners in our shared success.

Candidates hired for this or any other posted Simon & Schuster role will be employees of Simon & Schuster, LLC, subject to all policies, including the Workplace Privacy Notice, and eligible solely for the benefits plans thereof.