Administrative Academic Program Coordinator

Posting Number:

S16030P

Working Title: Administrative Academic Program Coordinator Department: Franklin-School of Music About the University of Georgia: Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state’s flagship university ( . The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine. About the College/Unit/Department: Franklin College of Arts and Sciences is the heart of the University of Georgia’s learning environment, advancing new knowledge, research, scholarship and creative output by faculty, students, and staff in more than 80-degree programs across 40+ units. College/Unit/Department website: Posting Type: External Retirement Plan: TRS Employment Type: Employee Benefits Eligibility: Benefits Eligible Full/Part time: Full Time Additional Schedule Information: M-F, 8am-5pm Advertised Salary: Commensurate with experience Posting Date: 11/05/2026 Open until filled: Yes Proposed Starting Date: 11/30/2026 Location of Vacancy: Athens Area EEO Policy Statement: The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, and veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (View email address on click.appcast.io). USG Core Values Statement: The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 08.02.18.01.02. Additionally, USG supports Freedom of Expression as stated in Board Policy 06.05 Freedom of Expression and Academic Freedom. Classification Title: Academic Program Assistant III

FLSA:

Non-Exempt FTE: 1.00 Minimum Qualifications: High school diploma or equivalent and 5 years of related experience Position Summary: This position will provide academic program coordination and operational support for curriculum, scheduling, registration, reporting, and program assessment. Supports academic operations, including course scheduling, curriculum processes, and registration activities. Ensures data accuracy, facilitates communication across faculty, students, and campus partners, and applies institutional policies using independent judgment and integrated systems. This individual will report directly to the Director of the School of Music and be responsible for three principal areas: Facilities Scheduler for all rooms and buildings used by the School of Music for classes, recitals, events, etc; Sectioning Officer responsible for loading and maintaining all course date in the Banner System, trouble-shooting with UGA and the Hugh Hodgson School of Music faculty and staff, data collection and reporting; and Office Manager responsible for all aspects of the main office reception area, requiring strong management and interpersonal skills. Knowledge, Skills, Abilities and/or Competencies: Possession of strong interpersonal, organizational, written, and oral communication skills; demonstrated attention to detail and data accuracy; ability to exercise discretion with sensitive and confidential information; advanced knowledge of academic systems including Banner, Argos, 25Live, CAPA, PARC, and related technologies; ability to interpret and apply institutional policies (including FERPA) and communicate effectively with faculty, students, and staff; ability to manage multiple priorities in a fast-paced, deadline-driven environment; demonstrated analytical and problem-solving skills; ability to develop documentation, training materials, and process improvements; ability to work independently while collaborating across departments and campus partners. Physical Demands: Sit and work at a computer for long periods of time. Do minor lifting, as needed. Walk 2-4 miles during the day. Is driving a responsibility of this position?: No Is this a Position of Trust?: No Does this position have operation, access, or control of financial resources?: No Does this position require a P-Card? : No Is having a P-Card an essential function of this position? : No Does this position have direct interaction or care of children under the age of 18 or direct patient care?: No Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications): Yes Credit and P-Card policy: Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website. Background Investigation Policy: Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website. Scheduling Officer: Coordinate/provide timely and appropriate room scheduling for all Hugh Hodgson School of Music facilities; schedule/supervise appropriate rooms and venues for all courses, recitals, concerts, workshops, master classes, recording sessions, receptions, community events, and other associated events with the School of Music; maintain and update the Hugh Hodgson School of Music master schedule of events while following and enforcing policies; coordinating events in Ramsey and Hodgson Halls. Manage classroom scheduling using 25Live and work with Campus Reservations to assign instructional spaces. Handles room requests, updates schedules, and helps resolve conflicts when they come up. Makes sure classroom assignments match course needs and enrollment while helping the department and campus use space efficiently. Percentage of time: 35 Sectioning Officer: Coordinate scheduling of all courses at the Hugh Hodgson School of Music with area heads, directors, faculty, students, administration; understand the curriculum, facilities, and courses being offered is necessary in correlating a schedule of classes each semester; create input and ensure accuracy of all course data in Banner for all coursework provided by the school (1500+ course selections); process all changes in course scheduling notify students of changes and direct them to student advising; act as a liaison for course scheduling issues that arise between UGA and the School of Music; compile data and reports for course production; schedule as required; ensure all courses follow appropriate criteria and policy; manage final exam schedule; submit course cancellation request forms to Registrar’s Office as needed; provide building census reports annually. Work across multiple systems (Banner, Argos, 25Live, CAPA, PARC, eLC) to support scheduling, curriculum work, and assessment needs. Create and updates training guides, instructions, and other support materials for faculty and staff. Help manage routine program communications and supports outreach and program-related projects. Provide practical training and troubleshooting so faculty and staff can use systems effectively and follow consistent processes. Percentage of time: 35 Assist with General Office Management: Ensure appropriate information and congenial attention are provided to visitors and those contacting the Hugh Hodgson School of Music by phone; answer phones and visitor inquiries that require expertise beyond the student receptionist level interpreting policy and providing referrals as needed; support work study students with all duplication requests, ensure qualify of control for copy services; handle course evaluation process for the School of Music in accordance with UGA and Franklin College policy/procedures; manage long term and short term key loans; order keys; submit Facilities work requests; manage student locker assignments each semester; manage mail receiving and stockroom, including restocking; support the annual inventory process; maintain exterior door lock/alarm schedule and UGA OneCard access; manage the surplus process of UGA equipment; manage on-site building issues, as needed. Percentage of time: 20 School of Music Program Manager: Independently support and manage Teaching Assistant program assignments weekly for the School of Music operations; send reminder emails to students and faculty to prepare, edit and submit the programs to eLC. Percentage of time: 10 Contact Details: For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below. Recruitment Contact Name: Adrian Childs Recruitment Contact Email: View email address on click.appcast.io #J-18808-Ljbffr University of Georgia