Secretary (Office Automation)

Summary

As needed, additional positions may be filled using this announcement.

This temporary promotion may be extended up to a total of 5 years or made permanent without further competition.

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Duties

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If selected for this position, you will join a well-respected team that is responsible for providing administrative support to the United States Attorney (USA) and First Assistant U.S. Attorney (FAUSA) of the Northern District of Indiana. Typical work assignments will include:

• Maintains a confidential relationship with the USA and FAUSA
• Manages and oversees the day-to-day activities of the immediate office of the USA/FAUSA.
• Exercises control over the USA's calendar for all appointments, meetings, engagements, and conferences.
• Establishes priorities and arranges, shifts, or cancels appointments and meetings.
• Screens telephone calls and visitors desiring to speak with the USA/FAUSA, exercising independent judgment and discretion to determine the nature, purpose, and urgency of the matter.
• Reads, screens, and controls incoming mail and independently deals with matters addressed to the USA that do not require his/her personal attention.
• Makes travel arrangements for the USA/FAUSA.
• Produces a variety of written documents utilizing varied and advanced functions in one or more types of office automation software.
• Ensures documents are in the proper format, and that spelling, punctuation, capitalization, grammar has been verified, and consults with document author to resolve any questionable material.

Responsibilities will increase and assignments will become more complex as your training and experience progress.

Requirements

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Conditions of employment

• You must be a U.S. Citizen or National.
• Initial appointment is conditioned upon a satisfactory pre-employment adjudication. This includes fingerprint, credit and tax checks, and drug testing. Continued employment is subject to a favorable adjudication of a background investigation.
• You must be registered for Selective Service, if applicable.
• If selected, you may be required to complete a one year probationary period.
• Time-in-Grade: Federal employees must meet time-in-grade requirements within 30 days after the closing date of this announcement.
• You must meet all qualification and eligibility requirements within 30 days after the closing date of this announcement and before placement in the position.

Qualifications

To qualify for this position, you must meet the experience requirements for the GS-8 grade level as described below:

Specialized Experience: At least one (1) full year of specialized experience equivalent to the GS-7 grade level. Specialized Experience is defined as experience providing direct clerical and administrative support to professionals in a legal office setting; receiving and screening telephone calls and visitors in an administrative office setting; reading, screening, and controlling incoming mail by independently addressing matters or routing matters to other appropriate staff; and producing a variety of written documents utilizing varied and advanced functions in one or more types of office automation software.

To be qualified, you must type at least 40 words per minute based on a 5 minute sample with three or fewer errors. (A typing test may later be required.)

Career Transition Assistance Plan (CTAP)- The CTAP provides eligible surplus and displaced competitive service employees in the Department of Justice with selection priority over other candidates for competitive service vacancies. If your Department of Justice component has notified you in writing that you are a surplus or displaced employee eligible for CTAP consideration, you may receive selection priority if: 1) this vacancy is within your CTAP eligibility, 2) you apply under the instructions in this announcement, and 3) you are found well-qualified for this vacancy. To be well qualified, you must satisfy all qualification requirements for the vacant position and receive a score of 85 or better on established ranking criteria. You must provide a copy of your written notification of CTAP eligibility with your application. Additional information about CTAP eligibility is at

Education

This job does not have an education qualification requirement.

Additional information

Payment of relocation expenses will not be authorized.

The Department of Justice offers a comprehensive benefits package that includes, in part, paid vacation; sick leave; holidays; life insurance; health benefits; and participation in the Federal Employees Retirement System.

Selective Service: If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service System, or are exempt from having to do so under the Selective Service Law. See

Reasonable Accommodation Statement: Federal Agencies must provide reasonable accommodation to applicants with disabilities, where appropriate. Applicants requiring reasonable accommodation for any part of the application and hiring process should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

EEO Statement/Policy: The United States government does not discriminate in employment on the basis of race, color, religion, sex, pregnancy, national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service or other non-merit factor. More information can be found here:

Political Appointees (Current or Former ): The Office of Personnel Management (OPM) must authorize employment offers made to current or former political appointees. If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C or Non-Career SES employee in the Executive Branch, you must disclose this information to the HR Office. Failure to disclose this information could result in disciplinary action including removal from Federal Service.

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

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A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

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Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.