Secretary - Full Time

Secretary

The Secretary performs a variety of clerical and administrative work, to include responding to general inquiries and questions, in order to ensure efficient and effective operations of the department.

Core Job Functions

• Answers telephone, screens and routes calls to appropriate destination, recording accurate messages when necessary.
• Greets staff and visitors, and announces arrival to appropriate staff.
• Performs administrative tasks such as filing, typing, and copying documents.
• Schedules appointments and ensures the office calendar up-to-date.
• Arranges meetings, to include any required catering needs for the meeting, and handles travel arrangements.
• Provides general information about department operations.
• Compiles information in order to assist department leadership in managing the budget and inventory.
• Orders supplies for the department as needed.
• Adheres to University and unit-level policies and procedures and safeguards University assets.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

Core Qualifications

• High school diploma or equivalent
• Valid American Heart Association (AHA) Basic Life Support (BLS) certification
• Minimum 1 year of relevant experience

Knowledge, Skills and Abilities:

• Learning Agility: Ability to learn new procedures, technologies, and protocols, and adapt to changing priorities and work demands.
• Teamwork: Ability to work collaboratively with others and contribute to a team environment.
• Technical Proficiency: Skilled in using office software, technology, and relevant computer applications.
• Communication: Strong and clear written and verbal communication skills for interacting with colleagues and stakeholders.

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.