Mailroom Clerk

Mailroom Clerk

Are you a highly organized and detail-oriented individual looking for an opportunity to apply your specialized office skills in a dynamic environment? The Utah National Guard is seeking a Mailroom Clerk to perform complex production tasks and serve as a focal point for agency-specific assignments. This role requires independent judgment, a comprehensive knowledge of pertinent rules, regulations, and policies, and the ability to apply agency procedures.

Responsibilities:

• Mail and Document Processing: Receive, sort, and distribute incoming and outgoing mail and packages. You will also prepare, process, and review various documents, including tax forms, for accuracy and completeness, updating information as needed. This involves comparing elements for consistency, verifying data entry, and evaluating documents against policy.
• Equipment Operation and Record Keeping: Use mail extraction machines and other mailroom equipment. You will maintain written records of mailroom activities and create or maintain file and record-keeping systems.
• Quality Control and Reporting: Ensure the high quality of scanned documents. You will also be responsible for preparing and generating recurring reports that involve automated processes and a thorough understanding of the subject matter.
• Customer Service and Training: Provide information and assistance to the public and others, helping them complete forms and applications. You may also assist with customer inquiries about mail services and help train vendors and new employees on mailroom procedures.
• Inventory Management: Monitor and follow up on documentation to ensure deadlines are met. You may also be responsible for managing mailroom supplies by ordering, receiving, inspecting, and storing equipment and materials.

Qualifications: We are looking for qualified applicants who can:

• Reviewing documents for accuracy and completeness.
• Updating information and evaluating against policy.
• Comparing elements for consistency or logical relationships.
• Writing or drafting correspondence, reports, and other written materials.
• Providing information and assistance to the public.
• Locating and assembling records and information that may require substantial research and judgment.
• Analyzing, summarizing, and reviewing data, then reporting findings and interpreting results.
• Receiving and responding to incoming questions or complaints and explaining policy and procedures.
• Monitoring, tracking, and following up on documentation to ensure timelines are met.
• Assisting with training vendors and new employees.

Knowledge and Skills:

• Independent judgment in office specialties.
• Comprehensive knowledge of pertinent rules, regulations, policies, and procedures.
• The ability to apply agency regulations, policies, and procedures.
• Specialized office skills.
• Thorough subject matter understanding for preparing recurring reports.
• Experience in performing complex production tasks.
• Experience with basic accounting functions, such as receiving cash payments, basic bookkeeping, processing payroll, and accounts payable/receivable.
• Skill in maintaining calendars, schedules, and coordinating appointments, meetings, and other activities.
• Ability to order, receive, inspect, and store equipment and supplies.

Supplemental Information: Physical Requirements: The job is typically sedentary, with the employee sitting comfortably to perform the work. However, some walking, standing, bending, carrying light items, or driving may be required. The work is performed in a typical office setting with adequate lighting, heating, and ventilation.

In Utah, we believe hard work is important, but balance is essential. Finding work/life balance is a vital element to our culture. To find out more about WHY Utah . Other benefits may include:

The State of Utah is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. For accommodations, please contact View phone number on click.appcast.io.