Workplace Experience and Administrative Specialist

Do you thrive in a lightning-speed, ever-evolving, communicative, diverse, forward-thinking work environment?  Do you have advanced Microsoft Office skills (specifically with Excel and Outlook), exceptional people connecting skills and calendaring skills, work well in the gray area, and are self-motivated with grit?  This Employee Workplace Enhancement Specialist role is available due to GROWTH! The global company is opening up four large production facilities and is in need of a Employee Work Enhancement Specialist to do a lot of the heavy lifting of the overarching tasks, including,  onboarding of 1000s of employees, planning events and recognitions, conference room scheduling, large onsite and offsite event planning, special event planning, driving the new hire experience, reporting and analytics, managing site changes, working closely with vendors, handling emergency responses at the facilities, and supporting all inquiries coming in from the internal employees and supporting or connecting them to the right team. This is an ever-evolving role and is ideal for a professional who wants to be part of a new adventure with an established global company.  It is due to GROWTH!  The chosen talent MUST embrace change, be forward-thinking, professional, always evolving, and love to wear multiple hats!

salary: $25 - $30 per hour
shift: First
work hours: 8 AM - 5 PM
education: Bachelors

Responsibilities

• Support the Workplace Experience Manager with a variety of projects and tasks surrounding onboarding thousands of new employees, event planning, team building, training and development, new facility rollouts, change of furniture, facility maintenance inquiries, etc
• Embrace your role as the "people connecter" within a large global entrepreneurial company
• Highlight your hospitality and/or human resource experience within a dynamic and rapidly changing company
• Own the scheduling, tracking, and catering of the conference rooms for all gatherings, including Executive gatherings
• Engage, coordinate, and monitor selected vendors for timely and quality delivery of furniture and multiple other office supplies
• Coordinate office moves
• Assist with space planning 
• Respond to and triage facilities-related inquiries to streamline workflows and ensure prompt service in the absence of a formal ticketing system
• Master room setups, supply requests, onboarding of new employees, "work order" follow-ups, and greeting and escorting of new hires as the main point of contact for all the daily tasks of the department
• Respond promptly to emergencies and ensure compliance with health and safety regulations

Skills

• Multi-Facilities Coordination (2 years of experience is required)
• Interpersonal Skills (2 years of experience is required)
• Microsoft Word (4 years of experience is required)
• Microsoft Teams (2 years of experience is required)
• Meeting Note Summarizing (2 years of experience is required)
• Organizational Skills (4 years of experience is required)
• Ability to lift up to 50 pound (1 year of experience is required)
• Travel between sites (1 year of experience is required)
• Administrative Duties (2 years of experience is required)
• Event Coordination (2 years of experience is required)
• Vendor Management (2 years of experience is preferred)
• Scheduling (2 years of experience is preferred)
• Health and Safety Compliance
• Contractor Relationship Mgmt
• Space planning
• New Hire Orientation
• Employee Relations
• Math and Calculation (4 years of experience is required)
• Prioritizing (2 years of experience is required)
• Advanced Excel Skills (2 years of experience is required)
• Hospitality (2 years of experience is preferred)
• People Connector
• Calendaring (2 years of experience is required)

Qualifications

• Years of experience: 2 years
• Experience level: Experienced

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact View email address on randstadusa.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.