Stock Plan Administrator

Senior Global Stock Plan Administrator

Work Shift




: M - F, 9am - 6pm, OT may need based on the business volume, need 100% on-site

Pay Rate




: $58.00/hr - $67.00/hr W2

Location:


San Jose, CA

Duration:


3-6 month contract

Summary

The Senior Global Stock Plan Administrator will join our Accounting team in San Jose, CA, and be responsible for the day-to-day administration of the Company's global equity compensation programs. This individual contributor role is responsible for maintaining the integrity of equity administration systems, processing equity transactions, managing the global equity grant process, and supporting month-end, quarter-end, and year-end accounting and financial reporting activities. The ideal candidate is highly detail-oriented, possesses strong analytical and technical accounting skills, demonstrates advanced Microsoft Excel proficiency, and is committed to providing exceptional customer service while maintaining the highest level of accuracy and confidentiality.

This position reports to the Senior Manager, Stock Plan Administration.

Essential Duties and Responsibilities

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  Maintain the integrity and accuracy of the Equity Edge Online (EEO) and Merrill Lynch equity administration databases.
  
  
  
  



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  Administer global equity transactions, including stock option and restricted stock unit (RSU) grants, cancellations, exercises, vesting, and releases, ensuring all transactions are processed accurately and on a timely basis.
  
  
  
  



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  Manage the quarterly equity grant process, including coordination with cross-functional stakeholders to ensure timely and accurate execution.
  
  
  
  



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  Prepare, distribute, and maintain electronic equity award agreements for all grants.
  
  
  
  



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  Perform monthly, quarterly, and year-end equity reconciliations to ensure the completeness and accuracy of equity records.
  
  
  
  



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  Prepare journal entries and supporting schedules related to stock-based compensation and other equity-related accounting activities.
  
  
  
  



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  Assist with the preparation and filing of SEC Forms 3, 4, and 5 for Section 16 insiders.
  
  
  
  



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  Support the preparation of equity-related disclosures for quarterly Forms 10-Q, the annual Form 10-K, and the proxy statement.
  
  
  
  



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  Prepare and provide non-qualified stock option (NQ), incentive stock option (ISO), and RSU tax reports to the Payroll team.
  
  
  
  



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  Generate standard and ad hoc reports from the Equity Edge Online database to support Finance, Tax, Human Resources, Legal, Payroll, and other business partners.
  
  
  
  



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  Coordinate with the Company's transfer agent to ensure the timely settlement of equity transactions and initiate and reconcile DWAC (Deposit/Withdrawal at Custodian) transactions.
  
  
  
  



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  Provide exceptional customer service and timely support to employees, executives, and other equity participants worldwide by responding to inquiries regarding equity awards and transactions.
  
  
  
  



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  Partner effectively with Human Resources, Payroll, Legal, Finance, external vendors, brokers, and auditors on equity-related matters.
  
  
  
  



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  Support internal and external audits by preparing documentation, responding to audit requests, and assisting with equity-related reviews and investigations.
  
  
  
  



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  Identify opportunities to improve processes, strengthen internal controls, and enhance the efficiency of global equity administration.
  
  
  
  



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  Perform other duties and special projects as assigned.
  
  
  
  

Qualifications

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  Bachelor's degree in Accounting, Finance, Business Administration, or a related field is required.
  
  
  
  



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  Eight (8) or more years of experience administering global equity compensation programs, including stock options and restricted stock units (RSUs).
  
  
  
  



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  Experience with Equity Edge Online (EEO) is required; experience with Merrill Lynch equity administration platforms is a plus.
  
  
  
  



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  Advanced Microsoft Excel skills, including the ability to analyze large data sets, perform reconciliations, and create complex spreadsheets.
  
  
  
  



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  Strong understanding of stock-based compensation accounting, equity administration processes, and applicable tax reporting requirements.
  
  
  
  



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  Excellent analytical, organizational, and problem-solving skills with exceptional attention to detail and accuracy.
  
  
  
  



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  Demonstrated ability to manage multiple priorities, meet tight deadlines, and work effectively in a fast-paced environment.
  
  
  
  



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  Strong written and verbal communication skills with the ability to interact professionally with employees and business partners at all organizational levels.
  
  
  
  



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  Demonstrated commitment to handling sensitive and confidential information with discretion and integrity.
  
  
  
  



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  Experience supporting multinational or global equity programs is preferred.
  
  
  
  

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.