Part-Time School Operations Coordinator

Job Description

Job Description

Originally   founded in 1991  as Harlem RBI, DREAM has grown to annually serve more than 2,500 youth across East Harlem and the South Bronx through a network of seven PreK-12, extended-day, extended-year DREAM Charter Schools and community sports-based youth development programs. Through our commitment to rigorous academics, social-emotional learning, deep family and community engagement, and health and wellness, we create lifelong learners who are equipped to fulfill their vision of success in and out of the classroom. We dream big, as well, with an aggressive five-year plan to expand to serve 3,500 students across seven schools —growing our organization’s impact and leveling the playing field for all children. To learn more, visit wearedream.org .

DREAM is seeking a dynamic and results-driven individual to serve as an Extended Learning and Enrichment Operations Coordinator (posted as Part-Time School Operations Coordinator) . The Coordinator will report directly to two Directors of Operations and will be responsible for supporting the day-to-day operations of DREAM’s extended learning and enrichment program for two of our campuses, an elementary and middle school. The Extended Learning and Enrichment Operations Coordinator will have a significant role in ensuring efficient office operations while providing exemplary customer service. The Coordinator will be responsible for the upkeep of administrative systems and routines, and will function as a contact person for all of general inquiries for all matters related to extended learning and enrichment. The Coordinator will be responsible for the daily extended learning and enrichment operations of the school’s front desk, support with vendor management and invoicing, support with the management of inventory and ordering for their assigned location, and support with our student recruitment for extended learning and enrichment programming. Candidates must also understand and value DREAM’s comprehensive approach to youth development and inspire, lead, and motivate DREAM staff to drive outcomes that support youth in recognizing their potential and realizing their dreams

Responsibilities

Inventory Management

• Support staff with the ordering process and ensures orders are placed and delivered in a timely manner;
• Maintains procurement platform and ensures all information is up to date;  
• Support with the maintenance of all supply areas to ensure all of the necessary supplies and resources are readily available for staff;
• Support with developing inventory systems that allow for supplies to be stocked and ordered in a timely manner while at the same time maintaining frequent communication with staff on the status of their orders;
• Support with the completion of monthly credit card reconciliation report process.

Student Recruitment

• Supports with the outreach and enrollment of DREAM students into extended learning and enrichment programming;
• Support in the outreach to prospective applicants, including SchoolMint application support and family tours;
• Support in the planning and execution of student recruitment and family engagement events;
• Support with current family outreach as part of the re-enrollment process;
• Support with outreach and enrollment for summer programming;
• Make calls to families to support with enrollment and new family engagement;
• Take on additional student recruitment responsibilities, as needed;
• Plan and execute logistics for student recruitment events including but not limited weekend and after-hours events;

Facilities Management

• Support with identifying and escalating facilities issues to the Facilities Team;
• Support with identifying facilities needs and repairs to communicate to Facilities Team;
• Supports in the reservation and assignments of spaces for programming and events (including but not limited to June & August ELE institutes) and ensures the shared space calendar is up to date;
• Prepare and set up classroom spaces for Institutes and professional development session, including ordering and coordinating materials.;
• With the help of the Director of Operations, supports with conducting regular cadence of walkthroughs to hold staff to aesthetics standards;
• Uphold DREAM standards for aesthetics;

Administrative Support

• Support with maintenance of student information systems, including but not limited to extended learning and enrichment attendance entry and tracking, management of student rosters for extended learning and enrichment, tracking staff attendance, and reporting for school staff and leaders;
• Assist in the management of vendor contracts, invoice payments and record keeping;
• Coordinate the intake of the organization’s incoming and outgoing mail (U.S. Postal Service and FedEx);
• Support in the collection and maintenance of student records (i.e. physicals, immunizations, pick up lists, etc).
• Provide additional administrative support (i.e. ordering food, arranging transportation, etc.) as needed;

Office Management

• Oversee DREAM’s delivery system and arranges for deliveries, as appropriate;
• Keep the office neat and organized;
• Keep all common spaces clean and stocked (i.e. staff room, copy room, etc.);
• Maintain positive relationships with all staff;
• Assist in the management and implementation of a school-wide family communications;

Student Meal Service

• Support Director of Operations in placing food orders for student meals and ensuring we have enough food for all students that want it;
• Coordinate logistics of school meal service including but not limited to scheduling, troubleshooting, and ensuring adherence to compliance and safety expectations;
• Support with maintaining relationships with food vendors;
• Support with delivery of food and meal carts to cafeteria and designated classrooms;
• Plan and execute snack distribution among two campuses making sure each day we are meeting compliance and keeping record.

Qualifications

• High school diploma, required; Bachelor’s degree, preferred;
• Bilingual in Spanish/English, required;
• Availability on some early mornings, evenings, and weekends;
• At least 2 years of administrative experience, preferably in a non-profit setting;
• Strong commitment to customer service and understanding of the importance of administrative functions to the organization's mission;
• Outstanding dependability, with a commitment to being on-time and prepared;
• Collaborative team-player;
• Solid oral and written communication skills;
• “Whatever it takes” attitude and a willingness to change priorities at a moment’s notice;
• Strong computer skills, including a high degree of proficiency with Microsoft Word, Excel and Outlook;
• A strong belief in the mission and values of DREAM, including the belief that all students can succeed, and a deep desire to make a difference in the lives of our students, families, and community.

Commitment

• Start date: Immediate
• Schedule: Monday-Thursday, 2pm-7pm, Fridays 11am-6pm
• Days and hours subject to change

Location

• Mott Haven Elementary School and DREAM Charter High School: 20 Bruckner Blvd., Bronx, NY

Benefits

DREAM offers the following benefits to our part-time employees:

• 403(b) retirement plan, with employer matching up to 4% after one year of employment (12-month continuous period) in which you work a minimum of 1,000 hours;
• Disability benefits;
• Referral bonuses;
• Access to our Employee Discount Program, offering savings on travel, entertainment, retail, and more;
• High-performing part-time staff have the opportunity to apply for the DREAM Teaching Fellowship, through which they earn a Masters degree and become full-time teachers at DREAM.

Compensation

• The rate for this position for incoming staff is between $22 and $25 per hour. New hires are typically brought into the organization at a salary closer to the start of the range depending on qualifications, internal equity, and the budgeted amount for the role.

Our Commitment to Diversity, Equity, and Inclusion

At DREAM, diversity, equity, and inclusion are a matter of mission. 

From our schools to our playing fields, DREAM is committed to building a team where each individual can bring their full identity and experience to work because representation matters—it enriches our team culture, enhances our ability to innovate, and strengthens our impact in and out of the classroom. DREAM engages staff that represent and appreciate the diversity of our majority Black and Hispanic student body, while working to ensure that our practices are equitable, welcoming, and productive. We are dedicated to creating a world where youth, especially youth of color, have permission to dream—along with the tools and opportunities to make their dreams reality.

Come dream with us .

DREAM Maxims  

All Kids Can. This Kid Can.

DREAM is Family.

Fun is a Serious Value.

Teamwork Makes the DREAM Work.

Fail. Persist. Exceed.

DREAM Big.

Applying to DREAM

We know applying for a new job can be a daunting process. In addition, studies have shown that historically underrepresented individuals often only apply to roles if they meet 100% of the qualifications. We encourage all applications! You may be just the person we need. If you have any questions about your application or interview process, do not hesitate to ask your recruiter; we are here to help!

DREAM provides reasonable accommodations for qualified individuals with disabilities in accordance with the Americans with Disabilities Act and applicable state and local laws. If accommodation is needed to participate in the job application or interview process, please contact your recruiter.

If you are a current DREAM employee, please click here to review our Internal Selection Process before applying.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.