Accounts Payable Specialist

Full-time

Description

Who is Urgo Medical?

Are you looking for a company where your work has meaning, where you can make a real impact and learn every day? At Urgo Medical, we believe innovation can transform lives. Our mission: to help patients heal faster and better, through cutting-edge products and innovative digital services. Some wounds are severe, can become chronic, or may become infected, causing pain and isolation. 

By joining us, you will discover our mission, our foundation, our commitment to local industrialization, and the authentic energy of our teams. At Urgo Medical, we have many strengths: industrial, R&D, commercial... and all of them are essential. If you want to combine passion, impact, and innovation, this position is for you!

Position Overview

The Accounts Payable Specialist is responsible for the accurate and timely processing of vendor invoices, employee expense reports, and supplier payments while ensuring compliance with company policies and established internal controls. This role serves as a key liaison between vendors, employees, and internal departments to facilitate efficient invoice processing and maintain positive business relationships.

The Accounts Payable Specialist manages the Accounts Payable shared mailbox, ensuring invoices and inquiries are addressed promptly, routed appropriately, and processed within established service standards. The ideal candidate is highly organized, detail-oriented, and capable of managing a high volume of transactions in a fast-paced environment.

This role is onsite in Fort Worth, Texas.

Requirements

Duties and Responsibilities

Accounts Payable Processing

• Manage the Accounts Payable shared mailbox, ensuring invoices, payment inquiries, vendor communications, and internal requests are reviewed, assigned, and addressed in a timely manner.
• Process vendor invoices accurately and efficiently while ensuring compliance with company policies and approval requirements.
• Review invoices for proper coding, supporting documentation, purchase order matching, and required approvals prior to entry into the accounting system.
• Perform two-way and three-way matching of purchase orders, receipts, and invoices, as applicable.
• Verify invoice information, including pricing, quantities, payment terms, tax treatment, and vendor details.
• Process non-purchase order invoices and ensure appropriate coding and approval routing.
• Monitor invoice workflow and proactively follow up on pending approvals to ensure timely payment processing.
• Prepare and process recurring payment runs, including ACH, wire, and check payments.
• Monitor payment schedules to ensure vendors are paid accurately and on time while maximizing available payment terms and discounts.
• Research and resolve invoice discrepancies, payment issues, duplicate invoices, pricing disputes, and vendor inquiries.
• Reconcile vendor statements and proactively resolve outstanding balances and discrepancies.
• Ensure vendor W-9 forms and other required compliance documentation are obtained and maintained.
• Assist with annual 1099 preparation and reporting requirements.
• Monitor accounts payable aging and escalate overdue or unresolved items as appropriate.
• Maintain organized accounts payable records and supporting documentation in accordance with company document retention policies.

Expense Management

• Review and process employee expense reports through Concur and other expense management systems.
• Ensure employee expenses comply with company travel and expense policies.
• Follow up with employees regarding incomplete, inaccurate, or non-compliant submissions.
• Process employee reimbursements in a timely and accurate manner.
• Support employees with expense report questions and system-related inquiries.

Vendor and Internal Support

• Serve as the primary point of contact for vendor inquiries regarding invoice receipt, payment status, account balances, and payment remittance information.
• Respond promptly and professionally to inquiries received through the Accounts Payable shared mailbox.
• Build and maintain positive working relationships with vendors and internal business partners.
• Collaborate with Marketing, Supply Chain, Operations, and other departments to resolve purchase order, receiving, and invoice discrepancies.
• Provide timely and customer-focused support to internal employees and external vendors.
• Escalate unresolved issues appropriately and recommend solutions to prevent recurring problems.

Process Improvement and Compliance

• Follow established internal controls, company policies, and accounts payable procedures.
• Identify opportunities to improve efficiency, accuracy, and automation within the accounts payable process and shared mailbox workflow.
• Assist with internal and external audit requests by providing supporting documentation and transaction details.
• Participate in system implementations, testing, and process improvement initiatives affecting accounts payable operations.
• Support special projects and perform other duties as assigned.

Competencies

• Strong attention to detail and commitment to accuracy. 
• Excellent organizational and time management skills. 
• Ability to manage high transaction volumes and competing priorities.
• Strong problem-solving and analytical skills.
• Customer-focused mindset with exceptional service skills.
• Effective verbal and written communication skills. 
• Ability to work independently and collaboratively within a team environment. 
• Strong interpersonal skills and ability to build relationships across departments. 
• Dependable, proactive, and results-oriented. 
• Commitment to maintaining confidentiality and professionalism. 
• Ability to adapt to changing priorities in a fast-paced environment.
• Ability to work effectively in a fast-paced environment while maintaining accuracy and professionalism.

Requirements

• Associates or Bachelors degree in Accounting, Finance, Business Administration, or a related field preferred; equivalent experience will be considered. 
• Minimum of 3 years of Accounts Payable experience in a multi-entity and international environment. 
• Experience processing vendor invoices, employee expense reports, and supplier payments. 
• Strong understanding of accounts payable processes, controls, and best practices. 
• Experience managing vendor relationships and resolving invoice and payment discrepancies. 
• Strong data entry skills with a high degree of accuracy and attention to detail. 
• Proficiency in Microsoft Office Suite, including intermediate to advanced Excel skills. 
• Excellent organizational skills with the ability to prioritize workloads and meet deadlines. 
• Strong verbal and written communication skills. 

SAP Experience Preferred

• Hands-on experience using SAP ERP systems (SAP S/4HANA or SAP ECC) to process accounts payable transactions. 
• Experience entering, reviewing, and posting vendor invoices within SAP. 
• Proficiency in purchase order matching, invoice verification, and payment processing. 
• Ability to navigate SAP workflows and approval processes 
• Experience researching invoice and payment issues using SAP reporting tools. 
• Familiarity with SAP integrations involving expense management systems such as Concur. 
• Understanding of accounts payable reporting, aging analysis, and payment exception management.

Work Environment

• Indoors, in an office environment, with temperature control.
• No adverse environmental conditions expected.
• 0-10% travel

Physical Demands

• Sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers. The worker is required to have close visual acuity to perform an activity such as preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading; the ability to operate standard office equipment and keyboards.

Benefits

• Health Insurance
• Dental Insurance
• Vision Insurance
• Company-paid and voluntary life Insurance
• Company-paid disability insurance and benefits
• EAP
• 401(k) with company match
• Paid time off
• Paid family leave

Salary Range

$28.85 - $32.70/hour. Overtime eligible.

EQUAL OPPORTUNITY EMPLOYER. It is our policy to abide by all federal, state and local laws prohibiting employment discrimination based solely on a person’s race, color, religious creed, sex, national origin, ancestry, citizenship status, pregnancy, or any other protected status except where reasonable, bona fide occupational qualification exists. Urgo Medical North America participates in EVerify for all employees.