Senior Executive, Procurement Management Unit

Senior Executive, Procurement Management Unit Posted on: 29 May 2026 Division: Ancillary & Support Services (ANSS) Department: Procurement Management Unit (40000985) To provide administrative and operational support to Procurement Management Unit by ensuring accurate processing, tracking, and documentation of procurement activities in compliance with financial and procurement policies. Key Result Areas / Responsibilities 1. Procurement Processing & System Management Process and track Internal Request Forms (IRF) in procurement systems (e.g. APPAS) Ensure completeness of documentation before submission for approval 2. Documentation & Compliance Support Verify supporting documents including: Quotations Vendor details Justifications Maintain proper filing and audit‑ready documentation Liaise with vendors for submission of quotations and required documents Ensure vendor registration and compliance with company requirements 4. Purchase Order & Contract Support Assist in PO tracking and issuance coordination with Finance Monitor contract validity and support renewal tracking Coordinate document stamping where required 5. Monitoring & Reporting Maintain procurement trackers: IRFQ status IRF status Approval progress Contract renewals Flag delays or non‑compliance to the Manager 6. Administrative Support Support audits, reporting, and procurement documentation Coordinate internal and external procurement communications Key Competencies Strong attention to detail Good coordination and follow‑up skills Familiarity with procurement systems and Excel Full understanding of the Group CPD policies Basic understanding of finance and compliance processes Behavioral Competencies 1. Attention to Detail Ensures accuracy and completeness in documentation and data entry Able to identify missing or inconsistent information in procurement submissions 2. Accountability & Reliability Takes ownership of assigned tasks and follows through to completion Ensures timelines are met, especially for approvals and submissions 3. Organizational & Time Management Skills Able to manage multiple procurement requests simultaneously Prioritize tasks effectively in a fast‑paced environment 4. Communication Skills Communicates clearly and professionally with internal stakeholders and vendors Able to follow up effectively on pending items Works closely with Manager and cross‑functional teams (Finance, FM, Vendors) Supports team objectives and contributes to smooth workflow 6. Compliance Mindset Demonstrates awareness of rules, procedures, and governance requirements Adheres to established processes and flags deviations Follows up on pending approvals, missing documents, and delays without constant supervision Takes initiative to resolve basic issues before escalation 8. Adaptability & Willingness to Learn Open to learning procurement systems, processes, and policies Able to adapt to changes in procedures and requirements 9. Professional Integrity & Qualifications Maintains confidentiality of procurement and financial information Demonstrates ethical behaviour in handling vendor and internal matters Bachelor’s Degree in: Business Administration Finance / Accounting Procurement / Supply Chain Management Or any related discipline 2–4 years of relevant working experience in: Procurement / Purchasing / Contract Administration OR Finance / Administrative roles with exposure to procurement processes Experience in handling: Purchase Orders / Procurement systems Vendor coordination Documentation and compliance processes Prior experience in property, facilities management, or construction‑related environment is an added advantage Technical Skills / Functional Knowledge Basic understanding of procurement processes and documentation (RFQ, quotations, PO, contracts) Familiarity with procurement or ERP systems (e.g. APPAS, SAP, Oracle) is an advantage Proficient in Microsoft Office: Excel (tracking, basic formulas) Word (documentation) Good document management and record‑keeping skills #J-18808-Ljbffr