Accounts Payable Specialist

Title: Accounts Payable Specialist

Qualifications:

1. High school diploma or equivalent required;
2. Bachelor's degree in Business Administration or related filed preferred;
3. Demonstrated knowledge of double-entry accounting in accordance with generally accepted accounting principles (GAAP);
4. Proficiency in Microsoft Office Suite required, familiarity with Genesis SchoolFi preferred;
5. Effective oral and written communication skills; ability to work collaboratively with staff and vendors;
6. Required criminal history background check and proof of U.S. citizenship or legal resident status;
7. Such alternatives to the above qualifications as the Board of Education may deem appropriate and acceptable.
   
    

Reports To:  School Business Administrator/Board Secretary

Job Goal: To ensure the timely and accurate processing of accounts payable in accordance with GAAP and to support district purchasing activities in compliance with Public School Contracts Law. The Accounts Payable Specialist plays a key role in maintaining the financial integrity and operational effectiveness of the school district's business office. 

Essential Functions: Employee must be available to perform the essential functions of their jobs whenever they are scheduled to work. Regular and reliable in-person job attendance and punctuality are fundamental requirements of this position. 

Performance Responsibilities:

1. Process vendor invoices and prepare bill lists for Board of Education approval prior to the disbursement of funds.
2. Receive and deposit funds into the appropriate district depository accounts, as required; 
3. Prepare and distribute purchase orders upon receipt of properly approved requisitions from the School Business Administrator/Board Secretary; respond to inquiries from staff and vendors;
4. Maintain accurate records of fixed assets in the accounting system; manage asset tagging and prepare annual fixed asset reports in accordance with GAAP;
5. Assist in the annual update of the district's purchasing manual; monitor compliance with procurement policies and procedures;
6. Coordinate and deliver training for district personnel in the use of the remote requisition module.
7. Assist in the preparation of monthly bank reconciliations and development of the Board Secretary's financial report;
8. Perform other duties and responsibilities as assigned by the School Business Administrator, Superintendent, or their designees. 

 

Employment conditions:

Contract year: July 1 to June 30

Job Family: Business Office Support

Evaluation: In accordance with Board policy

Job Code: 9300

Salary Range: $55,000 - $60,000