Project Specialist

Job Title: Project Specialist

Job Description

This Project Specialist role supports the Integrated Solutions team by coordinating project execution through financial coordination, procurement support, data analysis, and business process administration. You will collaborate closely with project management, engineering, procurement, finance, manufacturing, and operations to maintain accurate project and financial data, coordinate purchasing and order-management activities, and deliver reporting and analysis that enable effective decision-making. The position suits a proactive problem solver with strong analytical and organizational skills, working knowledge of ERP systems, project financials, and procurement processes, and a continuous improvement mindset focused on accurate and timely information throughout the project lifecycle.

Responsibilities

• Support project business processes within the ERP system, including sales order entry, vendor purchase orders, vendor invoices and receipts, customer and vendor change orders, and other project-related transactions.

• Review project budgets and supporting documentation to ensure purchasing activities, costs, and financial transactions are accurately reflected within project and ERP systems.

• Coordinate with vendors and internal stakeholders to support purchasing activities, manage invoice and purchase order processing, and maintain effective vendor relationships.

• Analyze project financial and operational data using Excel, Power BI, ERP, and project management systems to identify discrepancies, risks, trends, and opportunities for improvement.

• Develop and maintain reports and dashboards that provide visibility into project financial performance, backlog, revenue, shipping schedules, and other key performance indicators.

• Reconcile customer purchase orders, sales orders, change orders, project budgets, and other financial records to improve data accuracy and reduce the risk of missed or delayed revenue.

• Support project turnover and execution processes by reviewing project information, gating criteria, documentation, and dependencies to identify gaps and ensure project readiness.

• Coordinate cross-functionally with project management, engineering, procurement, finance, manufacturing, installation, and other stakeholders to maintain accurate project information and resolve issues.

• Support recurring project and operational reviews by preparing reports, identifying risks or exceptions, communicating findings, and tracking actions through closure.

• Develop, document, and improve standard work, reporting practices, and business processes to increase consistency, data integrity, efficiency, and visibility across Integrated Solutions.

• Provide project coordination support to ensure milestones, deliverables, and financial targets align with organizational goals.

• Deliver responsive and professional customer service to internal and external stakeholders to support successful project outcomes.

Essential Skills

• Bachelor's degree in Business, Finance, Supply Chain, Operations, Engineering, or a related field.

• Relevant experience in project coordination, project operations, procurement, financial analysis, supply chain, or a related business function.

• Working knowledge of ERP systems and business processes involving sales orders, purchase orders, invoices, receipts, and project costing.

• Advanced proficiency with Microsoft Excel, including data analysis, lookups, pivot tables, and working with large data sets.

• Experience developing or using Power BI reports and dashboards for business analysis and decision support.

• Strong organizational skills with the ability to manage recurring transactional responsibilities while supporting multiple projects and changing priorities.

• Demonstrated ability to collaborate effectively across project management, engineering, procurement, finance, manufacturing, and operations.

• Strong project coordination skills with a focus on accuracy, timeliness, and follow-through.

• Excellent communication skills to clearly present findings, risks, and recommendations to stakeholders.

• Customer service mindset with the ability to support internal and external stakeholders in a professional manner.

Additional Skills & Qualifications

• Experience with Epicor or similar ERP systems.

• Experience with project management or work management platforms.

• SQL or other database/query experience.

• Experience with continuous improvement, process standardization, or workflow automation.

• Experience in project management, customer service, or project operations environments.

• Ability to identify process gaps and propose practical solutions to improve data integrity and efficiency.

• Comfort working with dashboards, KPIs, and performance metrics to support decision-making.

Work Environment

The Project Specialist works in a collaborative, cross-functional environment that brings together project management, engineering, procurement, finance, manufacturing, and operations to deliver integrated solutions. You will use ERP systems (with Epicor as a preferred platform), Microsoft Excel, Power BI, and project or work management tools to manage project data, financial transactions, and reporting. The role involves a balance of recurring transactional work and dynamic project support, requiring comfort with shifting priorities and multiple concurrent initiatives. The environment emphasizes data integrity, process consistency, and continuous improvement, with regular project and operational reviews that foster open communication, risk identification, and action tracking. Work is typically performed in a professional office or hybrid setting, using standard business technology and collaboration tools.

Job Type & Location

This is a Contract position based out of Hinsdale, IL.

Pay and Benefits

The pay range for this position is $30.00 - $48.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Hinsdale,IL.

Application Deadline

This position is anticipated to close on Aug 10, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on click.appcast.io for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.